Committee Digest

Assessment Committee

1/27/2021 9:52:28 AM

At its December and January meetings, the Assessment Committee continued work on redefining the instructional outcome assessment process as it relates to the eLumen system. At a January flex session, faculty were presented with an overview of the assessment reporting process within eLumen and a robust discussion ensued. In addition, the committee initiated the mapping of service area outcomes to institutional learning outcomes.

Budget Advisory Committee

1/25/2021 1:37:30 PM

At it’s January 25, 2021 meeting the BAC finalized the Annual Budget Outlook Statement which includes recommended budgetary goals for the 2021-22 budget as well as a summary budget outlook statement. The Annual Budget Outlook Statement will be used to develop the recommended budget priorities that will help inform the budget assumptions. The BAC also worked to further develop the Program Audit form to include language that captures the purpose of the form, as well as the methodology used to define the program.

Budget Advisory Committee

9/14/2020 1:13:53 PM

During it`s September 14, 2020 meeting the BAC welcomed Pete Blakemore back to the committee to replace Mike Haley as the Faculty member from Transfer. The committee reviewed and updated the BAC annual calendar, making adjustments to reflect when the work will more realistically be accomplished based off of last years’ experience. A draft of the revenue-contingent spending priorities narrative was reviewed and discussed. The purpose of the narrative is to provide clarification about the need for flexibility between the priorities. The three priorities are unrestricted general fund reserve, the Other Post Employment Benefits (OPEB) Fund, and mission critical needs. It was determined that there needs to be additional language added to the narrative to help explain what “mission critical” means.

Assessment Committee

8/26/2020 3:31:37 PM

At its August 25, 2020 meeting the assessment committee reviewed annual planning goals, approved the updated general education assessment plan/schedule, and discussed student service outcome mapping and assessment reporting. The committee approved the reformatted general education outcome assessment plan and four year schedule. We discussed the new four-year assessment schedule and the need for faculty to update course, program, and GE assessment plans and maps. We discussed service areas student learning outcomes alignment with institutional learning outcomes. And we discussed how to provide direction to student service directors and deans on conducting outcome assessment reporting within the program review template.

Program Review Committee

5/14/2020 1:52:44 PM

Program Review Committee members have finalized the Executive Summary Report that will be presented to the Board of Trustees in the summer. The Report will be available for anyone to review on the Program Review Committee’s website. In addition, committee members have reviewed the program review “author feedback” in order to determine what kinds of improvements are necessary to make committee processes more efficient and responsive to the needs of the various constituent groups.

Multicultural and Diversity Committee

5/14/2020 11:18:15 AM

During the 2019-2020 academic year, the Multicultural and Diversity Committee (MDC) collaborated with Senate leadership to edit and receive approval for updated bylaws, designed to integrate the committee into regular planning and decision-making processes of the College. Near the start of each semester, the chair of the MDC will communicate with the chairs of other committees to see if they would like an MDC member to serve on their committee or for one or more members of the MDC to provide consultation for specific tasks. Additionally, during the 2019-2020 academic year, the MDC wrote and approved a set of guiding values for committee members to utilize when doing committee work. MDC restructuring took the entirety of the fall semester and more than half of the spring semester; it included collaboration, bylaw drafting, finalizing, and Senate approval process. Although the MDC was only empowered to convene three times near the end of the spring semester, much was accomplished. The Student Equity Committee asked the MDC for feedback related to APs on the Native American Basket Collection; the MDC provided this feedback after consultation with Cindy Hooper to learn more about the history of the collection. An MDC member also serves on the SEC and the SEC chair is invited to attend MDC meetings, which has greatly improved communication between the two committees. Wendy Riggs, Distance Education Faculty Coordinator in a time of campus wide switch to remote instruction, asked MDC members for resources about equity in distance education. MDC members prioritized active resourcing to provide a variety of free webinars, academic articles, and other online resources related to this topic

Assessment Committee

5/14/2020 10:13:03 AM

At its 4/28 meeting, the Assessment Committee discussed assessment plans and recommendations for Academic Year 2020-21. These include resuming regular assessment of learning outcomes starting with fall semester; resuming the eLumen pilot; suspending the transition to eLumen for instructional assessment until further review; and continuing to use the legacy system for all assessment reporting (other than courses assigned to the eLumen pilot) until further notice. The committee unanimously recommended that all programs use the upcoming program review process to document lessons learned during the COVID-19 transition that took place spring semester 2020. AY 20-21 also begins a new four-year cycle for instruction. However, because service areas have considerably fewer learning outcomes relative to instructional departments, they will inaugurate a two-year assessment cycle to provide ample opportunity to reassess those outcomes within a shorter timeframe. Assessment related activities planned for next year include scheduling the new four year/two cycles; long term planning for transition to eLumen for instructional assessment; planning the eventual adoption of using program review for service area outcome assessment; and updating existing outcome mapping.

Budget Advisory Committee

5/12/2020 10:27:05 AM

The BAC continued regular meetings throughout the term, including during the pandemic crisis, finalizing revision and review of all its major documents: 1) the Annual Outlook Statement, an overview tying budgeting and planning and program review findings together, was finalized in March; 2) the Program Audit form was discussed at length and in minute detail, and was revised accordingly—the committee completed audits of programs in Business and Athletics in April; 3) the Program Budget Recommendations form, a review and analysis of program budgets across the college, was completed in May. The committee held its final meeting of its first full year in May 2020. A summary of the recommendations and the work of the BAC will be made available to all constituencies within the District.

Budget Advisory Committee

3/11/2020 9:09:23 AM

The Budget Advisory Committee began meeting in May of 2019. Over that time, following a tentative calendar created last spring, the committee developed its regular working order. Now, in its first year, the Budget Advisory Committee has identified a variety of data to be used in measuring programs in order to assist the CBO and the institution in making budgeting decisions across the institution. The Budget Advisory Committee has also been working towards making budget priority recommendations to the President and Executive Cabinet that tie into the Annual and Education Master Plans. Several valuable documents have already been produced and others are in draft stage. The committee members continue to meet twice a month as they calibrate their findings and engage in a continuous process of improvement and clarification of the committee’s role and function.

Program Review Committee

3/6/2020 9:55:26 AM

The Program Review Committee has completed their evaluation of all submitted Program Reviews. Authors should review committee feedback to inform next year`s review. The PRC Chairs will submit the numerical scoring of program plans (including resource requests) to Cabinet for further consideration. Our next series of meetings will focus on: the development of an Executive Summary to present to the Board of Trustees and Budget Advisory Committee, a review of author feedback about the process, and an identification of overall themes present in the reviews.

Assessment Committee

2/25/2020 5:54:49 PM

At its February 25 meeting the Assessment Committee discussed the possibility of conducting student support service assessment within the regular program review process (rather than separate outcome reporting to be conducted through eLumen). Service areas would utilize their program indicators and other relevant data as a basis for outcome assessment. It is anticipated that this move will streamline assessment reporting in these areas and make it more meaningful within those specific contexts, while also ensuring that assessment data continues to be used to improve student support programs and services. Programs will be prompted to reflect on and connect their indicators to outcome assessment and to the planning process, to identify benchmarks for success, and to track the impacts of program initiatives on program outcome attainment. The committee also agreed that it was more effective for support services to conduct outcome assessment on a two-year cycle, given the need to capture action plan data when service areas have significantly fewer outcomes compared to instructional disciplines. Instructional disciplines will continue to operate within a four-year cycle.

Assessment Committee

2/4/2020 3:09:37 PM

At it`s January 28, 2020 meeting, the Assessment Committee finalized a set of reflection template questions for use during the eLumen pilot, and forwarded its recommended to the Vice-President of Instruction. These questions will be embedded in the CLO assessment reporting process for each course section. The answers provided by instructors will then be funneled to coordinators for further review and potential action. This step follows the completion of action plan questions at the December 3 meeting. The creation of both the reflection and action plan questions is part of an overall adjustment in the assessment process secondary to the adoption of eLumen. One important change is the way that assessment and its relationship to program planning is managed. Rather than assessment-driven changes to instruction being determined by individual faculty at the course level, as has been done in the past, action planning will be initiated by department and division coordinators, who will convene assessment dialogue meetings with program-related faculty. Any program (or department) plans that emerge from this dialogue will be documented in program review. The AC also explored options for student and administrative service assessment in the context of the transition of instructional assessment to eLumen. A general consensus emerged that the committee should explore conducting co-curricular assessment reporting solely within program review. The committee has invited the chairs of the Program Review Committee and representation from the Student Development Leadership Group to discuss this topic at its next meeting, to be held February 25.

Technology Planning Committee

12/6/2019 8:09:30 AM

The Technology Planning Committee has completed the Technology Master Plan which can be found on the internal.redwoods.edu/tpc site.

Assessment Committee

9/27/2019 5:15:27 PM

The Assessment Committee continues to prepare for the adoption of eLumen for outcome assessment. We are finalizing the decision making phase and preparing to move to the implementation phase. Faculty volunteers will be participating in a pilot test run of the new assessment module in Spring 2020. Recently the committee also consulted with Student Development on how to make co-curricular outcomes and outcome assessment more meaningful within those specific contexts that are related to student support services. We also provided feedback to TRiO Del Norte on it`s newly designed outcomes. The committee continues to communicate to its constiuents the goal of making ongoing outcome assessment relevant and informative, and the importance of documenting the use of assessment for program improvement.

Institutional Effectiveness

9/25/2019 10:00:34 AM

The IEC discussed the roll-out of the Vision Statement that the Board of Trustees has asked Dr Flamer to collect feedback for. An email went out to all governance committee chairs to collect the feedback and submit a summary to the IEC by November 8. The IEC also reviewed the 2019-2020 Annual Plan, the 2018-2019 Institutional Effectiveness Report, and the integrated planning timeline and made minor adjustments.

Technology Planning Committee

9/25/2019 9:56:16 AM

TPC first discussed the issue with the cameras in the board room. A 3rd party vendor out of Redding (DGI) will investigate and provide us estimates on our options; repair, update, or replace. Discussion was held concerning the policy on laptop/mobile devices to faculty and staff. The district is liable for all equipment loaned to students, faculty, and staff. IT is also responsible to support the device. IT needs to retain admin rights. Allowing other users to have admin rights puts the district at risk. This policy is consistent with other schools and the chancellor`s office tech center recommendations. This policy will be part of a new AP/BP 3720 the TPC is assembling, following the template provided by the CCC tech center (https://cccsecuritycenter.org/policy-policy-templates).

Enrollment Management Committee

5/16/2019 11:39:53 AM

The Enrollment Management Committee spent a long time discussing the location codes listed in the Webadvisor schedule of classes for students. The committee determined that the Eureka Off Campus (EOC) code was difficult for students to understand. Instead of Off Campus, the committee determined that `High schools, HSU, other` was a better description for students of the class locations listed within.

Guided Pathways Committee

5/16/2019 11:34:20 AM

The Guided Pathways Committee helped coordinate a promotional video about AB 705 and the new placement process and English and math sequences. The group helped finalize the Guided Pathways self-evaluation that was due last month. A more detailed assessment will be due in September in the Chancellor`s new online Nova system. Progress to implement AB 705 will be captured in mandatory certification forms the College will submit to the Chancellor`s Office in July describing how we have implemented AB 705.

Professional Development Committee

5/15/2019 10:59:16 AM

The Professional Development Program had a superb year. Professional Development offerings increased by 37% compared to the 2017/2018 academic year. There were 71 professional development opportunities with 984 attendees this year compared to 52 professional development opportunities and 658 total attendees in the 2017/2018 year. There was a 60% increase in course offerings as well as a 57% increase in attendees attending Convocation course offerings this year. Additionally, there was a 43% increase in course offerings as well as a 102% increase in attendees in FLEX activities. The Professional Development Committee is actively engaged in pursuing the professional development interests of all staff. The committee takes a sincere interest in analyzing the annual survey results to identify what staff need for professional development. The committee works hard to identify course types, providers as well as what is new on the horizon staff need to know about. The Professional Development Committee will continue to offer as many trainings as possible as well as specific trainings requested by staff per the annual survey results next year. Trainings will include: •CalSTRS/CalPERS Retirement Planning •Computers & Technology •Diversity & Inclusion •Student Resources •Leadership Development

Distance Education Planning Committee

5/14/2019 1:29:13 PM

DE Planning Committee approved a revised waitlist process for online classes beginning Fall 2019. Accessibility software Ally was reviewed and approved by the DEPC for a site license fund request. In the event of funding support, Ally will be deployed in all Canvas courses providing faculty with accessibility reviews and methods for modifying content for compliance. A decision may not be made until summer. Preparation was made in anticipation of an CVC-OEI application to join the Consortium. The Academic Senate has endorsed joining the Consortium. Two fall convocation proposals with DE themes were discussed. The DE staff will make final determinations. A student survey (annual) was reported and will be sent to all online students before the end of the semester.

Academic Senate

5/7/2019 10:35:38 AM

The Senate appointed a task force to review its leadership structure, which culminated in no clear recommendation for change. This will be a continuing topic of review in the 2019-20 academic year. The Senate also discussed proposed revisions to Area E of the CR GE curriculum and decided to follow the task force`s recommendations to combine the curricular standards for Area E back into areas B & C of the GE pattern, eliminating the Area E requirement. The Senate also approved CR entering into the Online Education Initiative in spring term 2019.

Technology Planning Committee

5/7/2019 9:59:42 AM

After completing the program review resource request rankings, the Technology Planning Committee resumed work on a policy for laptop/technology loans to students, the Technology Master Plan, updates to AP/BP 3720 (Computer and Network use), and the Single-SignOn plan for students. We have just begun a discussion of a published protocol for security breaches due to successful phishing or otherwise releasing of network login credentials.

Assessment Committee

5/7/2019 9:21:26 AM

The Assessment Committee is in the process of gathering constituent input regarding the college`s current assessment reporting system. This input will contribute to the committee`s evaluation of the eLumen assessment system as we consider recommendations on how to move forward with adoption, transition, and implementation.

Institutional Effectiveness

5/7/2019 9:21:16 AM

Vision for Success goals have been shared with all constituent groups, allowing them to align their plans to the VFS goals, as mandated by the Chancellor`s Office. In late March, the IEC held `town hall` meetings at the Hoopa, Crescent City, and Eureka sites to collaborate with the community on the Vision for Success goals and collect feedback from those communities that we can incorporate into our integrated planning as we align our plans to the Vision for Success goals. Our target numbers for the VFS goals have been submitted to the Chancellor`s Office. We have been working since March to put together the 2019-2020 Annual Plan, a draft version was presented to the board on May 7. The feedback from the Vision for Success community outreach sessions was extremely helpful in formulating this year`s plan. On April 13, we held the annual Institutional Effectiveness Summit. The focus of the summit this year was on the Vision for Success goals. Enthusiastic dialog provided more feedback that we used in conjunction with the community feedback in our 2019-2020 Annual Plan. Institution set standards were assessed. Metrics were modified to align more closely with Chancellor`s Office definitions, especially as they pertain to the Student Success Funding Formula and Vision for Success goals. A committee self-evaluation survey went out to all integrated planning committees to evaluate the effectiveness of each committee. The results of this survey will be examined and shared with the respective committee chairs.

Emergency Preparedness & Safety Committee

5/7/2019 9:20:24 AM

First of all we need to change the name of our committee on this page to Life Safety Committee. We have discussed emergency preparedness and making some recommendations and improvements. 1) SATELLITE PHONE: for communications due to phone lines down and cell phones not working • Satellite phone: Cost of phone $420.00 and a monthly rate of $35.00. • ALTERNATIVE to satellite phone: AT&T First Net- A Dedicated Public Safety Broadband Service. 2)HAM RADIO for communications due to phone lines down and cell phones not working. Ability to Communicate with other agencies. • ALTERNATIVE: Research shows that our current Kenwood 2 way radios can be formatted to be used as ham radios. Will do some additional research to locate local ham radio operators, touch bases with them and find out what it takes to get their assistance in the event of an emergency. Current Kenwood radios that we use can be programmed with the frequencies needed to communicate with Ham Radios. $100.00 an hour to program. 3) New Emergency Broadcast vendor: • Switch from Rave to EVERBRIDGE. • Everbridge is already used in Humboldt and Del Norte counties, so will be easier to integrate with other agencies and county alerts. • More economical. • Easier and quicker to get alert out. System is much more user friendly. 4) Use of Emergency Notifications: Discussion about when emergency notification should be used. Those in attendance agreed that the use should be pretty narrow. If we’re sending out too many emergency notifications, then people will just ignore them. 5) Alternate routes to Eureka Campus in case of flooding etc.: 3 exits off of 101 to drive to Eureka Campus on Tompkins Hill Road; Singley Road Exit #692, Hookton Road Exit #696, and Tompkins Hill Road Exit #698. We want to make sure we communicate out to all of our campus community if there is flooding at one of the highway off-ramps. 6) MOUs (who, where, when, why): Need to find out all of the agreements we have in place when it comes to emergencies, possible campus evacuations, etc. Example: previous bomb threat on campus necessitated the evacuation of dorm students. This included things such as: transportation, food, temporary site “housing”, etc. Residential Housing is looking into the MOU’s that may be in place. 7) VIDEO CAMERAS: Cameras are needed pointing down the hallways of the buildings. In the example given of an active shooter, we have cameras on the exterior of our newer buildings, but once the active shooter enters the building, we have no visual on them and no recording of events. • Dorms need new cameras, current cameras are almost useless. • Parking lot cameras need replaced and updated as well. ($48,000. Is estimate for parking lot cameras, cables, etc. from IT department) 8)Look at new Evacuation areas: As our new buildings get under construction, we will need to look at new evacuation areas. Example: Current baseball field area will become the location for the new Creative Arts bldg. 9)See Something/Say Something Campaign: Hoping to work with ASCR on this campaign for campus safety, (no representative present). 10)EMERGENCY SUPPLIES IF UNABLE TO LEAVE EUREKA CAMPUS • Blankets: army surplus new, $7. A piece • Cots: approx. $40. Each • Tents: an 18’x24’ tent $2,500.00. • Emergency food supply – Meals Ready to Eat (MRE): MREs range from $2.00 to $10.00 a meal, depending on the amount you buy. Obviously if you buy in bulk you get the better price. Best price I could find was on the Legacy Food Storage site with bulk amounts and prices starting at: Servings Total Price *Price Per Meal 240 $565.00 $2.35 up to 4,320 $8790.00 $2.03

Distance Education Planning Committee

3/4/2019 3:55:50 PM

The distance education planning committee has had standing discussion items including California Virtual Campus/Online Education Initiative, local peer online course review team, DE annual plan, and DE accessibility plan. More specific discussion topics include waitlist generation for online classes, refining a list of DE eligible faculty for use by instructional deans, CBA language for DE faculty eligibility, and operational issues of interest from instructional technology and the DE faculty coordinator.

Academic Senate

3/4/2019 3:48:52 PM

The Academic Senate has voted on and discussed such important initiatives as possible changes in the Senate leadership structure, awarding veterans credit for course work and other educational experiences earned through military service, the Online Educational Initiative`s recent combination with the California Virtual Campus, as well as local policy changes relevant to the awarding of degrees. Check the regular bi-weekly Senate agenda and packet for detailed meeting notes on these and other discussions and actions.

Multicultural and Diversity Committee

3/4/2019 1:22:09 PM

The Multicultural and Diversity Committee continues to generate ideas for professional development for next year. It is in the process of selecting guest speakers who will deliver sessions on mental health and equity-related matters during Convocation and Flex days. The committee is also in the beginning stages of a dialogue with the Academic Senate to potentially transition to being a District committee to more effectively serve the CR community. This dialogue is brought forth by the ongoing work of the Multicultural Center and the Student Equity Committee Committee and by the fact that as a Senate Committee the MDC is limited in scope by the Ten Plus One.

Technology Planning Committee

3/4/2019 10:06:44 AM

The Tech Planning committee recently finished ranking resource requests and has resumed work on four issues: A new policy on laptop/tech loans to students, the Tech Master Plan, AP/BP 3720 review, and Single-SignOn.

Enrollment Management Committee

3/4/2019 10:06:34 AM

The Enrollment Management Committee reviewed the new process for students to enroll in remedial math, and they helped draft the message that would go to the student in Webadvisor. The Committee also discussed how to prepare for the online bookstore next spring. Survey data indicates that students wait until after classes meet to decide on which books to buy. Faculty noted that, when a student goes into their My Class Schedule in webadvisor, they see To Be Determined next to all of the textbook information. The datatel administrators were unaware of this issue, but it does appear to be causing confusion for some students. This can be resolved by referring students to the schedule of classes, and eventually the online bookstore, for book information.

Institutional Effectiveness

3/4/2019 10:03:03 AM

The IEC has been incorporating the Vision for Success goals recently handed down by the Chancellor`s Office. Metrics were established and published in the Institutional Effectiveness Scorecard. We continue to meet with constituency groups (both district-wide and in the community) to make sure the goals are aligned with the various strategic plans. Much of this work will be incorporated into the 2019-2020 Annual Plan which is just beginning to take shape.

Guided Pathways Committee

3/4/2019 9:59:35 AM

The Guided Pathways Committee has been working on a way to ensure that students who enroll in remedial math are aware of their options for accessing transfer-level courses and support. Students attempting to enroll in below-college level math will receive a message in Webadvisor to meet with a Counselor or Advisor before they can enroll in the course. They will be given an informed consent form to acknowledge that they are aware of their right to access transfer-level math, and that research indicates that students enrolling directly into transfer-level math courses are more likely to pass the transfer level course than students who take a remedial math course prior to taking the transfer-level course. The Guided Pathways Committee has also participated in a vendor demo of the Meyers-Briggs Strong Inventory as a potential tool to help students identify career interests and majors of study.

Emergency Preparedness & Safety Committee

3/4/2019 9:14:29 AM

Life Safety Committee worked on an updated and more complete Injury & Illness Prevention Plan, and has submitted it for approval. The 2018 Clery Report (2017 safety stats) was completed and disbursed on time. Several Parking lot space and marking changes have been approved, and will be completed when the weather cooperates. Submitted in Public Safety Program Review for funds to put in a couple of speed bumps to slow down drivers on campus upon request of committee. Gardeners and Maintenance built a fence to prevent students from using non-pavement pathway areas. On the Del Norte Campus the fire alarm system in DC (computer lab) and DN Bldgs were reworked. Many of the doors were Worked on developing stronger relations with local law enforcement. re-keyed in response to a break in, and an inventory of keys was done. Apartment complex next to the campus property has helped and posted no trespassing signs around the forested area. Local agencies and Public Safety are watching the area and doing walk throughs. Reviewed recent employee accident reports, workers compensation claims, and reports of hazardous conditions or workplaces to identify potential hazards and to recommend corrective Discuss goals for this new year: 1. Create MOU with other school/agency to house residents and other students who need to be evacuated ▪ South Options - Communicate with Bear River Casino about possible evac MOU, Fair Grounds ▪ North Options- Communicate with HSU, Adorni Center, *HCOE - Sequoia Conference Center, National Guard by Sequoia Park Zoo ▪ Del Norte Options- Non residents- evacuate to residences, High School, ▪ Communication Plan- Satellite phone ( Could this be purchased with safety credits and could the plan be paid with credits?) HAM Radio- During emergency situations licensing does not matter.

Assessment Committee

3/4/2019 8:55:11 AM

The Assessment Committee met with the co-chairs of the Program Review Committee to discuss the relationship of course and program outcome assessment to program review. Committee members also continue to work with representatives from eLumen to explore options for managing assessment data and processes. The committee will continue to provide support to the Assessment System Task Force on how best to query and test the eLumen platform in order to determine how well it fits the needs of our different constituencies.

Facilities Planning Committee

2/26/2019 11:58:00 AM

Facilities Planning Committee has finished ranking the facilities resource requests submitted through Program Review. We have also finished the draft revision of the Facilities Master Plan, and it was sent out by the President for constituent review. Feedback is coming in from people district-wide, and will be taken into consideration for the final version sent to the President by the beginning of April. The annual Facilities Survey should be coming out sometime in the next month or so.

College Council

2/26/2019 10:40:08 AM

The February 25th meeting of the College Council was very busy. Council members agreed to send four APs to the Board of Trustees for review or approval and send 4 BPs and 4 APs out for a 60 day constituent review. The Council also reviewed 57 BPs and APs falling in the 7000s (Human Resources) area that had minor and no changes. The members agreed to update those noting a February 25 review date. The Council also agreed to table five APs and one BP for further discussion at the March College Council meeting.

Guided Pathways Committee

12/21/2018 10:49:31 AM

The Guided Pathways Committee took over the reviewing of basic skills proposals. They approved proposals to send faculty to the California Acceleration Project (CAP) conference, and purchasing computers for additional labs for students. The committee has over 15 members who regularly attend. They continue to strive for breaking down barriers so that students can succeed. This semester they advocated for a new approach to math and English placement. Knowing that students enroll in basic skills courses because they can get into them without going through the placement process, the committee recommends that students be blocked from registering into basic skills courses until they have signed a waiver acknowledging that new legislation (AB 705) allows them to register into transfer-level math and English and that data does not support that basic skills courses increase their chance of success in progressing through transfer-level courses. This new approach will be in place so that students do not under-place themselves or place themselves without guidance.

Enrollment Management Committee

12/21/2018 10:38:21 AM

The Enrollment Management Committee worked on a new summer schedule that would allow additional time to process student`s financial aid awards. This year`s summer schedule will have an additional week without instruction prior to the start of the summer session, and an additional week without instruction prior to the start of the fall semester. The committee also spent a great deal of time talking about changes in enrollments given math and English remedial reform (AB 705) and how students will get into courses with math and English pre-requisites. The math and English departments, admissions and records, and counseling/advising, all represented at the meeting, learned from each other about barriers that exist for students and how to break them down.

Multicultural and Diversity Committee

12/16/2018 7:31:33 PM

Multicultural and Diversity Committee has been in the process of articulating its broader role within the campus, local, and academic community, in relation to the regular operations of the Multicultural Center. The needs of the community when it comes to equity work are diverse and multifarious: a safe and hate-free campus, mental health services and safety nets for students, a self-aware work place for faculty to name a few. In light of these needs, the MDC is focusing on professional development this year, generating ideas for improving the CR experience for all. Plans include professional development sessions focusing on mental health for next year`s convocation, engaging community speakers to deliver lectures, as well as more informal modalities.

Professional Development Committee

12/13/2018 2:04:05 PM

Summary of PD Fall 2018 In the fall of 2018 the Professional Development Committee accomplished several items of interest. First, the committee reviewed the Flex Survey Results and from those results created the list of trainings for Flex Trainings to be held on January 17 and 18, 2019. The committee selected trainings based on feedback from faculty rated as “most highly valued”. The following are trainings faculty selected from the survey as most highly valued: • Best Practices for Dealing with Students with Mental Health Issues • Distance Education Pedagogy • Classroom Pedagogy • CalPERS/CalSTRS Retirement Planning • Flipping the Classroom • Guided Pathways • Canvas The committee also reviewed responses provided to the question, “Is there another topic that has not already been listed, or subtopic that you would like to see offered? Please include the target audience with your suggestion.”, and determined the following trainings should be included with the ones discussed based on the feedback: • Teaching at Pelican Bay • AB705 • Special Programs Secondly, the committee decided to have the annual professional development survey done early spring semester to plan for fall 2019. The survey is currently being created so it can be sent out timely in the spring. The committee also created professional development training list for spring 2019. A few of the spring training opportunities will be: Mindfulness, Emergency Preparedness, CPR/First Aid, Mandated Reporter, and Vision Resource Center. Lastly, the committee is proud to have presented 25 trainings in the fall 2018. A total of 393 employees attended the 25 trainings.

Distance Education Planning Committee

12/11/2018 10:49:47 AM

DEPC met twice a month on the second and fourth Fridays during fall term. We updated the DE Curriculum Addendum Form to reflect current distance education mandates and best practices from other California Community Colleges. The form has been approved by the Curriculum Committee and the Academic Senate and this version of the form should be used for distance education curriculum. DEPC developed an online waitlist process that allows online instructors to add students from their waitlists to their class rosters prior to the first day of the term so that all online students have timely access to the information and resources needed to be successful in an online course. This fall DEPC worked with registration to update and streamline the online waitlist process. Ongoing discussions include the CVC-OEI and CR’s potential participation in the Consortium, DE professional development, and developing a more data driven process.

Assessment Committee

12/6/2018 9:18:35 AM

The Assessment Committee met with the chair of the Curriculum Committee to discuss the relationship of assessment and curriculum renewal. We discussed options for encouraging faculty to reflect on assessment results as they update course outlines. The committee also hosted a demonstration of eLumen`s assessment reporting system, which was attended by members of the Assessment System Task Force.

Facilities Planning Committee

12/4/2018 10:46:03 AM

FPC has completed its annual review of facilities-related BPs and APs and will be making recommendations to BPC based on the results of the review. The 2018 Facilities Survey was completed and committee members have been asked to share the results with their constituents. An update to the 2017 Facilities Master Plan is being worked on and should be out for constituent review in early Spring, and we are preparing to review and rank budget requests relating to facilities.

Institutional Effectiveness

12/4/2018 9:47:42 AM

The Institutional Effectiveness Committee is overseeing the Budget Planning Committee Revision Task Force. This work was taken on as a result of ACCJC Recommendation 7. It is anticipated that the new version of the BPC will be more involved in the budget planning process, helping to align the budget with the College`s planned objectives, and provide better transparency. The IEC is also implementing the Chancellor`s Office Vision for Success goals into the Institutional Scorecard and realigning the college`s plans and goals to encompass the Vision for Success goals.

Technology Planning Committee

12/4/2018 9:34:02 AM

The Tech Planning Committee performed several consultations for program review resource requests while working on a new Tech Master Plan and potential updates to AP/BP 3720 Computer and Network Use. We are currently involved in the bookstore replacement process from a technology perspective. This month we begin ranking the resource requests from program review.

Multicultural and Diversity Committee

2/7/2018 1:13:39 PM

1. The Multicultural and Diversity Committee has been wrapping up its process of reviewing GE`s Area E course outlines in terms of their alignment to AP 4025 definition of Multicultural Understanding. During our review process, we have found that while most courses that are listed under Area E do indeed belong in this category, the outlines themselves need to better articulate Area E ethos throughout. The MDC is currently in the process of preparing a findings report to the Senate. 2. As per EEO Plan, the MDC is in the early planning stages on generating content for its web page as part of the wider CR`s diversity/equity web-page - that demonstrates that CR is an institution that welcomes diversity and works to assure equity. The site will include statements underscoring the institution`s commitment to diversity and make all relevant MDC activities visible to the public. 3. The MDC has invited Mia McKenzie, `the award-winning author of The Summer We Got Free and the creator of BGD, a popular media website that amplifies the voices of queer and trans people of color, and Black Girl Dangerous Media, an independent media and education project that centers queer black women and girls`, to speak on campus. This is an important visit that highlights CR`s commitment to bring current and relevant voices of activists and advocates to our community.

Enrollment Management Committee

2/6/2018 12:23:31 PM

The Enrollment Management Committee (EMC) invited Executive Director of College Advancement to provide an update about marketing materials. Marty`s team is developing a new pamphlet showcasing all CTE and Health Occupation programs. The pamphlet will be used primarily as outreach in the community and in high schools. Additional materials will be created internally for counselors and others to provide to students about each program. The EMC reviewed a flier created for the Anthropology transfer degree. There was consensus that marketing should develop a similar flier for each transfer degree. Marty`s group is also gathering information from faculty to use as text on webpages and in marketing materials.

Distance Education Planning Committee

2/5/2018 4:28:23 PM

The DEPC has met once this semester. The meeting began with a discussion of a recent webinar entitled Maintaining a Quality DE Program. Members of the DEPC who attended the webinar reported. This was followed by a report and discussion regarding the CR readiness for the Online Education Initiative. Reno reported on the status of the Portfolium rollout scheduled for February. There was a general discussion regarding a recent general faculty meeting and the OEI. DEPC facilitatiors were encouraged by the thoughtful questions and comments. The OEI was largely perceived as an opportunity and that CR must address technology, support, faculty commitment, and branding issues. Finally, DE issues regarding faculty evaluations were discussed and recommendations to be reported to College Council, VPI, and CRFO. Mark proposed to begin a draft for a DE accessibility plan at the next meeting.

Facilities Planning Committee

1/31/2018 2:54:07 PM

The Facilities Planning Committee has ranked Program Review Resource Requests relating to Facilities. Capital Project updates included the state approval of a new Creative Arts Building, the winter break moves of the Veterans Resource Center, the Multicultural and Diversity Center, Dining Services and the opening of the new weight room in the former pool area. The Utility Infrastructure Replacement and Seismic Strengthening project is expected to receive funding in March of this year. The Stadium will be removed this spring.

Assessment Committee

1/30/2018 8:38:23 PM

The Assessment Committee has been working closely with Student Services areas. We have recently reviewed SLOs from Upward Bound, Multicultural Center, and Enrollment Services. At the end of fall semester, we reviewed draft reports from all Service Areas that had reports due for fall, providing feedback on the evaluation methods and closing the loop opportunities. Associate Deans have played a significant role in managing the instructional side of Assessment. Most recently, they reviewed Fall 2017 Assessment reports and provided feedback to authors when necessary. Their hands-on approach to improving assessment has proved effective. Report quality is improving district wide as we seek to improve our practices through. The Committee, Deans, and Associate Deans are promoting dialogue within the Assessment Process through opening and closing loops. A Closing the Loop training was hosted during spring Flex.

Institutional Effectiveness

1/30/2018 1:26:02 PM

The IEC reviewed the institution set standards and revised the formula to be more in line with other CCCs. Instead of using the historical minimum, institution set standard will be 90% of 5-year average. Short term goal (one-year) will be 105% of five-year average and long term goal (6 year) will be 110% of five year average. We also changed several metrics to keep pace with the metrics used by the Chancellor`s Office. The chancellor`s office has moved away from breaking out full-time/part-time students and is now looking at Prepared and Unprepared (Students who need remedial coursework in math or English versus students who go immediately into transfer level course work). At the suggestion of the visiting ACCJC team, the IEC is creating a more formalized, documented, and transparent process for putting the Annual Plan together. Steps will include 1) a review of the previous year`s annual plan and Ed Master Plan, 2) a study of plans submitted through program review, and 3) a more formal inclusion of all district planning committees, KT, DN, and academic senate. The Institutional Effectiveness timeline will be updated to include these and other items of concern.

Program Review Committee

1/29/2018 3:34:16 PM

The Program Review Committee has been hard at work since the end of October deadline for submitting area reviews. The committee has examined and responded to all of the Administrative and Student Development area reviews and has begun looking at the Instructional areas. Review authors and overseeing administrators have begun to receive comments/feedback from the committee, a practice that will continue throughout the semester.

Data Owner's Group

1/29/2018 2:48:45 PM

Data Owners Group discussed the MIS submission deadline for Fall 2017. We are a little behind schedule due mainly to staffing issues, but hope to meet all deadlines. SQL Migration Go-Live dates remain fixed at 3/9 through 3/12. There will be no access to Datatel or WebAdvisor for these four days. Joe Hash gave a brief overview of Cranium Cafe; and how advisors will use it. We anticipate this helping our SSSP numbers. The Business Office is researching alternative approaches to selecting which semesters with past due balances are used in determining which students are selected for Drop for Non-Payment. We were reminded of the confusing WebAdvisor section statuses during registration. A section will state its status as Full; or Closed; and not indicate that there is a waitlist available for the class until at least one student has been put on the waitlist. These statuses are hardcoded into the Datatel/WebAdvisor programs and not something we can change locally.

Institutional Effectiveness

11/8/2017 10:27:30 AM

The Institutional Effectiveness Committee met with the ACCJC Visiting Team. The team seemed very pleased with the institutional effectiveness report & summit, and the committee digest and handbook that resulted from past summits. The team asked about the college`s Institution-Set Standards. It was noted that the standards were set a few years ago using a seven-year minimum. As we move further away from the years used to establish that minimum, and outcome performance has improved, the Standards need to be reset. The Standards and long- and short-term goals related to the outcomes will be re-evaluated at the next IEC meeting, and then taken to constituent groups for feedback. The IEC will also propose a plan for regularly evaluating the Standards to determine if they should be re-set.

Enrollment Management Committee

11/8/2017 10:15:14 AM

The Enrollment Management Committee developed a new Enrollment Management Plan: https://internal.redwoods.edu/Portals/25/2017%20-%202020%20Enrollment%20Management%20Plan.pdf The plan includes initiatives that align with the Guided Pathways framework, and the SSSP/BSI/SEP Integrated Plan. The committee had their last meeting in front of the ACCJC Visiting Team. The team watched the committee re-evaluate the drop-for-nonpayment deadline with input from the business office about how to better time the drop date given the workflow of their office. The visiting team seemed engaged in the discussion, and they asked several questions of the committee.

Basic Skills Committee

11/6/2017 3:15:40 PM

The Basic Skills Committee has met three times this semester. We have reviewed data related to the Basic Skills Student Outcomes & Transformation grant related to multiple measures, acceleration in English and Math, and the integration of modified supplemental instruction (EPIC) into accelerated courses. The Basic Skills Committee has also been working on the integrated BSI/SEP/SSSP plan. The committee has also chosen to expand support for faculty to adopt the Reading Apprenticeship Framework, supporting two faculty inquiry groups (one on the Del Norte campus) and one on the Eureka Campus. A group of faculty are also participating in a Community of Practice in Reading Apprenticeship, attending extensive workshops on the implementation of a Reading Apprenticeship Framework in their classes.

Multicultural and Diversity Committee

11/5/2017 9:50:26 PM

As part of grounding its work in the Ten Plus One, the MDC has been in the process of reviewing course outlines currently designated as fulfilling GE’s Area E, Multicultural Understanding, to ensure that they address themes of diversity through the perspectives of differential power and privilege, identity politics, and/or multicultural studies. Additionally, in the month of October, the MDC has reviewed ‘AP 4021: Program Revitalization, Suspension, or Discontinuation’ with focus on Area E to create processes and language for assessing impact on equity populations, both within CR and in the wider community. The committee has been engaged in conversations with CR students. Student research project titled ‘Retention and Educational Success for Members of Equity Groups at College of the Redwoods’ –mentored by one of the members of the MDC –is currently being directed to the Academic Senate to facilitate a dialogue between students and Senate and to address concerns pertaining to experiences of equity groups on campus.

College Council

11/2/2017 3:13:19 PM

Since the start of the 2017-18 academic year, College Council has met twice, on September 18th and October 16th. Several policies revised by the Board of Trustees Ad Hoc Committee were presented to Council for first read and were sent out for constituent review. AP 3501 was approved immediately (Interim - Campus Security) and sent out for constituent review. Following constituent review, the policies were sent to the Board for a first and second review. The 4 year comprehensive review table was acknowledged as current, as was the BP/AP Tracking Sheet.

Data Owner's Group

11/1/2017 1:09:20 PM

The Data Owner`s Group has talked a lot about a variety of topics so far this semester including the following: - Migration to SQL that will be taking place from March 9, 2018 thru March 12, 2018. Datatel users should expect Datatel to be down during this time. - There is a testing lab available for the SQL environment to ensure Datatel processes are running correctly in the new environment. Contact Tom Cossey for assistance in scheduling a testing time. - Drop for non-payment for the Spring term has been changed to the 2nd Wednesday in December. This year it will be on December 13, 2017. - MIS Data Owners were updated to more accurately reflect the many changes in a variety of positions across campus. - The group has adopted the new meeting agenda template and has had success using the standard format so far.

Facilities Planning Committee

11/1/2017 11:13:10 AM

The Facilities Planning Committee is working with an architect to develop an updated ADA Transition Plan. This plan will identify physical ADA barriers on our campuses and create a plan to remove or mitigate the barriers. The Committee approved a proposal by the student Sustainability Club to add recycling containers, promote recycling on campus, and add additional water bottle filling stations if funding can be identified. The students are planning to write grants and assist with funding these initiatives. Capital Projects Updates: The pool is being transitioned into a new weight room, the new campus wayfaring signs will be tested soon with a pilot sign near the Science and Humanities building. The Creative Arts replacement continues moving forward, the Physical Education complex has required additional planning work and is now about a year behind the Creative Arts replacement. The Utility Infrastructure and Seismic Strengthening project continues with state approvals but is moving slower than originally planned. Work on the AT building will not be likely to happen until summer of 2019, although other campus work will start in 2018.

Multiple Measures Assessment Project

10/31/2017 10:15:37 AM

Recent legislation (AB 705) and direction from the Chancellor’s Office have made a call for less stand-alone remedial classes and more emphasis on supplemental instruction and multiple measures for initial placement over the standardized assessment tools that historically underplace students. College of the Redwoods is now in our 3rd year of implementation of the multiple measures assessment project and have seen encouraging results in significantly higher placements. Our focus for this year will be to create consistent procedures across the institution to ensure every student receives multiple measure placement. The specific areas we will address: 1. Make a determination on the role of self-reported transcript data via OpenCCCApply (college application system) or in person. 2. Automate import and processing of CalPASS and/or self-reported data into a placement. 3. Evaluate the intake process of assessment and orientation and adjust where necessary to prevent students from missing multiple measure placement. 4. Evaluate the success of multiple measures placements compared to the historical average success rate of transfer level English and math.

Emergency Preparedness & Safety Committee

10/30/2017 12:11:36 PM

The Emergency Preparedness and Safety Committee and the Cal/OSHA Safety Committees were combined last month to form the Life Safety Committee. The Life Safety Committee was created to help reduce redundancy and to continue supporting the College’s Mission more effectively. ACCJC Member Vincent Jackson, visited the Life Safety Committee on October 11, 2017 and asked pertinent questions which the Committee members were able to answer. Discussion included talks of the monthly CDC evacuation drill, yearly evacuation drill, fire drills, and our discovered successes and weaknesses. ACCJC Jackson asked if we performed drills at night for students and staff and this was discussed. This is something we need to look at and schedule for the Housing residents. The annual Clery Act and Fire Safety Report was finished and distributed. Our crime numbers are very low. Julia Peterson graciously chaired the meeting for Burk McBride, as he was at a Cal/OSHA Training Summit.

Facilities Planning Committee

5/5/2017 1:32:28 PM

The Facilities Planning Committee is reviewing a draft Facilities Master Plan to guide the college’s Facilities for the next decade. Meetings have been held in Eureka, Del Norte and KTIS to gather input from throughout the district. The draft plan has been circulated to faculty, staff and managers for input and is scheduled to be on the June agenda of the Board of Trustees. Other discussions have included new wayfinding signs on campus, trees and brush being removed from ATT and PGE rights of way as well as hazardous tress from various locations on campus. New construction planning, geotechnical testing, and preparatory work continues for several state-funded projects: the Utility Infrastructure Replacement, a new PE Complex, and a new Creative Arts building.

Basic Skills Committee

5/1/2017 10:03:36 PM

Through the allocation of Basic Skills Initiative Funds, this semester the Basic Skills Committee has supported the following activities: • Monthly Reading Apprenticeship Faculty Inquiry Group (FIG) – Jay Scrivner facilitator • Tutor Training Pilot for Peer Math Tutors – Math Lab, TRiO, and ASC. In the fall Peer English Tutors will also participate. The tutor training program will be applying for College Reading & Learning Association (CRLA) certification. • EPIC – Modified Supplemental Instruction Program has expanded to support more sections of Math and English including sections scheduled for this summer. • Supported Acceleration Retreat for English and Math faculty in April. • Continued support of peer tutors in the Writing Center and Math Lab. • Continue to fund ASC tutors to serve the needs of basic skills students. The Basic Skills Committee has been discussing the integration of the Basic Skills Initiative, SSSP, and Student Equity plans including the new expenditure guidelines set forth by the Chancellor’s Office. Our new integrated plan is due December 1, 2017. The chairs and/or coordinators of these three plans have met and determined that work needs to done during the summer and agree that it is important to have faculty from all three plans involved in developing the new integrated plan.

Emergency Preparedness & Safety Committee

5/1/2017 3:42:02 PM

EPSCo has been working to get a Table-Top exercise for the Eureka campus. On Friday, April 28, 2017, EPSCo members and invited guests participated in a scenario based on a 6.9 earthquake causing damage to campus and imminent threat to life. The objective were: 1. Validate College of the Redwoods emergency operations plan, policies, and procedures in regards to a major incident on campus. 2. Determine the roles and responsibilities of the administration within the incident command system (ICS) structure. 3. Exercise the decision making process, and identify areas that need refinement. Identify key actions to be taken and who will take them. Participants were: President Keith Snow-Flamer, Wendy Bates, Marty Coelho, Joe Hash, Ron Waters, Garry Patrick, Kirk Frischknecht, Erik Sorensen, Paul Chown, Julia Peterson, Tami Engman, Doug Edgmon, Holly Cunningham, Jennie Randolph, Derek Glavich, Wendy Jones, Luke Biesecker, Trish Blair, Ali Hodges, Demetrius Williams, and Burk McBride. Objectives were met and many thing learned. It was a successful Table-Top exercise. Special thanks to Trish Blair and Ali Hodges(Acadamy of the Redwoods)for facilitating the exercise and Luke Biesecker (Acadamy of the Redwoods), Wendy Bates, and Derek Glavich for observing and evaluating the exercise. EPSCo would especially like to thank Demetrius Williams for his hard work and knowledge in putting the exercise together and running the scenario. Burk McBride

Budget Planning

4/27/2017 11:38:58 AM

Working with the Facilities Planning Committee and Technology Planning Committee, the Budget Planning Committee has produced a recommended prioritization of the resource requests from the Fall 2016 program reviews. It has forwarded this list to Cabinet. It is expected that Cabinet will make a final decision on which requests get funded after the release of the Governor`s May budget revise."

Assessment Committee

4/26/2017 2:41:24 PM

Recently the Assessment Committee has been working on a new draft of the Assessment Handbook. The committee is reorganizing the document where needed to make it more user friendly. The document will direct readers to concise sections of information that reflect current trends in assessment, and best practices in all ares of SLO data collection.

Data Owner's Group

4/24/2017 1:03:46 PM

The Data Owner`s Group has been busy keeping up with changes to state MIS reporting and related processes, primarily the SARS grid and SSSP data elements. A recent auditor`s enquiry into our SSSP file submission revealed how critical it is for us to have our SARS grid data as accurate as possible. We have also made efforts to minimize errors by attempting to formalize processes including the "Drop for nonpayment", "Priority Registration", and "Multiple Measures Placement" processes. We are scheduled to migrate our Datatel system from old hardware, operating system, and database platforms to 21st century technology, a virtualized Windows server running a SQL database. This will create an outage of Datatel and WebAdvisor over the three days of Aug 11-13 while we go live on the new system.

Institutional Effectiveness

3/18/2017 3:41:49 PM

In addition to planning for the Institutional Effectiveness Summit in April, the IEC is working on the Annual Plan for next year. Stakeholders are being contacted for action items that should be added. The IEC also had a long discussion about how to effectively use the draft Strategic Vision developed with oversight from the Board of Trustees. The number of visionary statements and type of statements closely resemble topics in a strategic master plan. The IEC recommended that the visionary statements be turned into goal statements that can be used for the Education Master Plan.

Enrollment Management Committee

3/18/2017 3:36:50 PM

The Enrollment Management Committee (EMC) has developed the following recommendation about the student de-registration process: The EMC came to the consensus that deregistration should happen once 3 or 4 weeks prior to the start of the semester. This will give students enough time to re-register, and it will happen prior to the big rush for staff so they aren’t running dereg while scrambling. That should lead to fewer errors in running dereg. They thought that it was important to have at least one deregistration, especially with year-long registration, to clear out the students who have no intention of showing and who may have forgot they enrolled after several months. Although there is no way to enforce payment at time of enrollment, deregistering daily or weekly would likely reduce enrollment as many students are waiting for financial aid and can’t otherwise pay. Staff were also very concerned about the manpower to run these processes so frequently. So, we recommend the following: Fall: Run dereg on August 1st each year Spring: Run dereg on December 16 each year We also recommend, and hope to implement a complete change in communication. We would like all materials (web and printed) to refer to these dates as the “drop for non-payment” dates rather than the deregistration or dereg dates. SDLG, Instructional Council, and Marty is also supportive of this change. We would just need to figure out when to pull the switch and all the impacted areas.

Budget Planning

3/12/2017 6:29:10 PM

There have been three main items coming through the BPC. First, the BPC has discussed the budget assumptions for the 2017-2018 budget that were presented by the Business Office. Due to negative news on the California State budget, the Business Office is building a 2017-2018 budget that calls for the College to increase its reserve by 0.5% rather than the hoped-for 1%. Second, working together with the TPC and FPC, the BPC has been making progress on prioritizing the resource requests from program reviews. The BPC expects to present a ranked list of recommended funding priorities to the President`s office by early April. Finally, the BPC has provided advice and counsel to the Business Office on a potential Northern Humboldt instructional site.

Assessment Committee

3/11/2017 4:30:57 PM

The Assessment Committee has been working on the following projects: GE Assessment: Scheduled to be assessed during the spring of 2017, C-1: communicate aesthetic and/or cultural ideas D1-1 generate, compose, revise and communicate ideas clearly in writing Dual Enrollment: Development of reporting strategies including design and implementation of the Dual Enrollment worksheet. The worksheet will be used by instructors and liaisons for collecting qualitative and quantitative data from our dual enrollment courses. Assessment Handbook: Beginning to revise the Assessment Handbook to include information about Program Level Assessment and the use of Canvas for outcome assessment. Student Services SLO review: Continuous assistance with Student Services SLO development. Next up on our agenda are Student Equity and Trio.

Student Equity Planning

3/9/2017 11:42:37 AM

The Student Equity division is working on multiple projects currently, including: 1) Convening a Multi-Cultural Committee, which is planning for the creation of a Multi-Cultural Center on the Eureka campus, as well as a Multi-Cultural Symposium for Fall 2017. 2) Coordinating CR`s participation in the Racial Equity Alliance, a regional group which gathers to learn how to engage their respective institutions in making racial equity changes. 3) Convening and coordinating the Student Equity Committee, which is currently analyzing data and creating possible strategies to address current disproportionate impacts in the areas of student access, course completion, persistence, graduation, and transfer. 4) Continuing to offer professional development opportunities for faculty and staff related to underrepresented students` success. 5) Continuing to offer cultural awareness activities at the college that further create an environment of connectedness, belonging and acceptance for underrepresented and all students. 6) Giving motivational talks at the local high schools to Spanish-speaking students and parents, including at Arcata and Fortuna High Schools. Thank you, Renee Saucedo Director of Student Equity & Success

Distance Education Planning Committee

3/7/2017 11:20:42 AM

DEPC has completed a review of the goals and objectives in the last DE Functional Plan, and will focus efforts on completing some of the objectives that have not yet been addressed. Overall, however, the committee believes that we are doing well and are on track. A faculty survey on instructional modalities is set to be released this week by the Academic Senate to gather information from faculty college-wide about their attitudes and opinions on distance education (online, telepresence, and hybrid instruction), and the results of the survey will be used by both DEPC and the Senate to inform discussions about the future directions of distance ed at CR. Proctorio, an online test proctoring tool, has been made available this semester for any fully online class that requires proctored tests per the course outline. DEPC also has arranged for a number of classes to pilot VeriCite (a plagiarism detection tool, similar to TurnItIn but less expensive). A report on the results of the VeriCite pilot will be given to the Office of Instruction later this semester to use in making a college-wide decision as to which plagiarism detection tool is purchased for next year.

Facilities Planning Committee

12/16/2016 11:26:18 AM

The Facilities Planning Committee reviewed new building and construction plans. A new PE Complex, consisting of a new gymnasium and a new field house, are expected to be funded in 2017 for an architect to draw up plans and construction is expected to begin in 2018. We expect to move into the new PE Complex during the 2019-20 academic year. A new Creative Arts building is expected to be approved for architectural drawings in 2019, with construction in 2020 and move in during the 2021-2022 academic year. We discussed the Utility Infrastructure Replacement (UIR) project that will be moving to the construction phase this spring and will be improving our water, sewer, electric, HVAC and data connections campus-wide over a two-year period. The new DN Science Laboratory is almost finished. Staff has been trained to use the new equipment. Although the contractor will be putting the finishing touches on the building, it will be ready for spring classes to be held in the new lab in January.

Multicultural and Diversity Committee

12/12/2016 7:17:11 PM

This fall, the Multicultural and Diversity Committee has supported a variety of events in the District that promoted diversity awareness and education for students, faculty, and staff. It also reviewed its bylaws, the funding procedures diversity-related activities, the avenues for informing the District about diversity-related activities, and its current role in supporting the Multicultural and Diversity Center. Lastly, it considered ways to gather data regarding the experiences of equity-group students in the District.

College Council

12/9/2016 2:47:29 PM

In January College Council sent AP 3225 Institutional Effectiveness and AP 3250 Institutional Planning out for a 30 day constituent review. College council sent the following policies and procedures to the Board for a first read: AP 4103 Work Experience BP 4240 Academic Renewal AP 4240 Academic Renewal AP 7120-4 Recruitment and Hiring of Associate Faculty AP 7211 Faculty Service Areas, Minimum Qualifications, and Equivalencies BP 7250 Educational Administrators

Professional Development Committee

12/5/2016 12:08:33 PM

The Professional Development Committee has been busy this fall. Here is a report of our work this semester: General Administrative Accomplishments: • Secured dedicated email address for use in all Professional Development-related work: pdc@redwoods.edu • Updated and streamlined PDC webpage to include easy-to-navigate links to online Professional Development resources, direct contact links to request specific training or to offer to provide a session, and more prominent calendar of Professional Development offerings. • Deployed Professional Development Needs Assessment Survey to all constituent groups; scheduled planning meeting for January flex session to analyze survey results. • Built collaborative relationships with campus leaders in assessment, distance education, and student equity to coordinate and support professional development offerings related to those areas. • Notified all District personnel of availability of the Professional Learning Network’s suite of online training modules, resources, and support material. Provided access instructions to this Chancellor’s Office-supported resource. • Began process of re-integrating Professional Development into Human Resources Office. Professional Development Sessions Offered During Fall 2016: October • Wednesday, October 12, Introduction to the Professional Learning Network o 3 – 4:30 pm, Eureka Campus o Facilitated by Crystal Mors and Kerry Mayer • Monday, October 17, How to Feel More Comfortable Talking About Race o 11:30 am – 1 p.m. Eureka Campus and available via CCC Confer o Facilitated by Renee Saucedo • Thursday, October 20, Foster Youtand Students of Color at CR/Panel Discussion o 3 – 4:30 pm, Eureka Campus o Facilitated by Renee Saucedo • Monday, October 24, Introduction to the Professional Learning Network o 12 -- 1 pm, Del Norte Campus o Facilitated by Crystal Mors and Kerry Mayer • Friday, October 28, Online Instructor Brown Bag Meet-Up: Student Supporand Instructor Boundaries o 11:30 am – 12:30 pm, Eureka Campus and available via CCC Confer o Facilitated by Lisa Sayles • Friday, October 28, Using Outcomes in Canvas o 1:30 – 2:30 pm, Eureka Campus and available via CCC Confer o Facilitated by Lisa Sayleand ; Reno Giovannetti November • Thursday, November 3, How to be a Good Ally to Underrepresented Students o 3 – 4:30 p.m., Eureka Campus and available via CCC Confer o Guest Speaker Chris Crass • Wednesday, November 9, Introduction to the Professional Learning Network o 4:30 – 5 pm, MSBSS Division Meeting and available via CCC Confer o Presented by Kerry Mayer • Wednesday, November 16, 2016, Webinar: Teaching Men of Color o 10 – 11 am, available online o Presented by The Community College Equity Assessment Lab • Friday, November 18, CR’s K-T Instructional Site: A Model of Native-American Student Success o 3 – 4:30 pm, Eureka Campus o Panel Discussion Facilitated by Renee Saucedo • Monday, November 28, Strengths Quest: Discovering and Developing your Strengths o 11:30 am – 12:30 pm, Del Norte Campus o Facilitated by Crystal Morse and Kerry Mayer • Tuesday, November 29, Webinar: Discussion of Inside Higher Ed’s Survey of Faculty Attitudes on Technology o 11 am – 12 pm, available online o Facilitated by Inside Higher Ed • Wednesday, November 30, How to Feel More Comfortable Talking About Race o 3 – 4:30 pm, Eureka Campus and available via CCC Confer o Facilitated by Renee Saucedo Total Number of Session Participants through November 30: 182

Student Equity Planning

12/5/2016 11:44:27 AM

The Student Equity Committee continues to meet monthly, as do its working groups, which focus on specific areas impacting disparately-impacted students. The working groups address Recruitment, Retention, Student Services, Cultural Awareness and Faculty/Staff Diversity. The working groups will propose changes related to college policy and practices, which will then be incorporated into the CR Student Equity Plan. The Student Equity Director held a professional development training on November 30 titled 'How to Feel More Comfortable Talking About Racism' On December 2, a panel of underrepresented students spoke at a Faculty Meeting and drew out provocative discussion. On December 8, 6-8, in the Board Room, Student Equity invites all faculty to an 'Equity Dinner.' Dinner will be accompanied with a presentation on dynamics in the classroom for underrepresented students.

Emergency Preparedness & Safety Committee

12/5/2016 11:24:44 AM

Emergency Preparedness & Safety Committee is continuing to help prepare the College campuses for emergencies. Discussion has been started on receiving training for volunteers on a Campus Emergency Response Team. We received a huge amount of interest from an email I sent out asking if anyone was interested. We are working on getting some instructors to teach the class. We are able to acquire a live feed from cameras in the Dining Services now that have been down for a long time, thanks to our IT departments hard work. We are also working on table top exercises that prepare us for the administrative portion of an emergency operations. We will prepare for the Eureka campus evacuation, and coordinate other evacuations and safety updates with Del Norte, Klamath-Trinity, and Downtown Eureka. We have had multiple break-ins to vehicles and some vehicles stolen, along with an attempted theft of an ATM from the LRC. The suspects did not get away with the ATM or the money but did a lot of damage to the LRC and grounds. Thanks to our Public Safety Officers appearance to scare the suspects off and quick response in calling the authorities, prevented anymore damage or thefts. The Vehicle that was stolen and used for the ATM attempted theft was found and the Sheriff’s office is investigating. We were able to retrieve some of the valuables stolen that had been left in the vehicle. Due to the numerous problems at night and especially during the weekends, we have increased our patrols and now lock the North and middle gates from 10pm through 6am. We will be getting new cameras for the parking lots that will be able to read license plates for security reasons and investigations.

Distance Education Planning Committee

12/5/2016 10:57:45 AM

DEPC held demos during Fall of two new software packages, Proctorio and VeriCite. Proctorio provides online proctoring and authentication for students taking tests, and we are moving ahead with plans to make it available for use by online faculty next semester. VeriCite is a less-expensive plagiarism checker than TurnItIn,and is recommended by the OEI, but any change of software will have a wide impact on all courses (not just DE) and must be made at an administrative level. The committee has scheduled a trial of VeriCite this Spring to provide further information prior to making a recommendation. DEPC also approved the implementation of NetTutor for all online courses, providing 24/7 access to tutoring for all online students. An expanded program of faculty support and professional development for DE is being developed. Lisa Sayles, the faculty DE coordinator, has been holding monthly brown bag sessions for DE faculty and is in the process of setting up a Canvas site that will provide discussion fora, resources, and more for faculty teaching online so that they can share tips and information about online instruction.

Assessment Committee

12/5/2016 10:00:00 AM

1. The Assessment Committee has taken on the role of reviewing SLOs for Service Areas. During the fall semester, we provided guidance to calWORKs, Enrollment Services, the LRC, and EOPS. Last week we met with Veterans to review their SLOs. Any Service Area seeking guidance in implementing or changing SLOs should contact Shannon Sullivan or Angelina Hill to secure a spot on our meeting agenda. 2. We`ve been working closely with our Canvas professional, Reno Giovannetti, and our Distance Education Coordinator, Lisa Sayles, to promote the use of Canvas for course level assessment. Using Canvas for assessment has advantages for artifact storage and the ability to gather data from specific student groups. The Outcomes Tool in Canvas is easy to use, especially if you`re already using the speed grader/rubrics in Canvas. To pilot this for your classes, please contact Reno via email so he can set up your Canvas sites for this work. Keep your eyes out for a Flex session this spring for more detailed instruction on this process. 3. The committee has secured a member representing Non-Credit, an area that has been of particular interest for the committee. We have done outreach sessions with this branch of the college, and identified difficult aspects of gathering data in the Non-Credit area. 4. The Thursday spring Flex day provided an opportunity for breakout work sessions geared toward Program Level Assessment. We also conducted an Institutional Level Dialogue session during spring Flex, capturing many great ideas for the general plan. 5. The Assessment committee, in collaboration with the Deans, has been keeping up with the GE assessment schedule. In the fall GE assessments were reported for areas A and B, and this spring we are planning to report on areas C and D1.

Institutional Effectiveness

11/13/2016 2:54:31 PM

The Institutional Effectiveness Committee (IEC) has worked to expand AP 3225 Institutional Effectiveness. The IEC is bringing to College Council a revised AP that includes a section on Institution-Set Standards. Although the college has adopted Institution-Set Standards, we have no policies about how they are monitored. The revised AP, if adopted, will provide a process for improvement if the college falls below an institution-set standard, a policy for how the standards are set, and a policy for how frequently the standards are reviewed to see if they need to be reset.

Enrollment Management Committee

11/13/2016 2:49:13 PM

The Enrollment Management had devoted their first two meetings to: -Developing a set standard set of summer sessions that maximize enrollment while reducing the number of session start dates. Every new summer start date results in more work for the financial aid office. The committee discussed eliminating the first 4-week session that contains very few class offerings. -The committee reviewed the pattern of GE course offering by day and time. Certain time blocks (especially in the mornings and after 2 pm) had few if any offerings in specific GE areas. The group also looked at the Friday offerings in Math and English, and talked about ways to package English, Math, and one other GE course to attract additional students to take Friday courses.

Academic Senate

11/8/2016 11:38:43 AM

This Academic Senate year started with the Senate retreat the Saturday of Convocation week, the Senators in attendance agreed on three top concerns: writing the ACCJC self-study, preparing for the visit, and hiring a permanent President. With George as writer the self-study is well underway. The draft of Standard II is projected to be complete soon. And George will then be beginning work on Standard IV. Peter Blakemore will be added as a writer to work on Standard III. The President Search Committee had their first meeting Nov 1, with Todd Olsen, Ed Macan, and Michelle Haggerty serving as our faculty representatives. The Senate began the academic year with a visit from Jonathan Lightman, executive director of FACCC, bringing us up to speed on legislation affecting CCCs. His presentation was really enlightening and helped spur a heightened interest in getting CR faculty involved in state-wide legislative and advocacy activities. Faculty were involved in Senator Mike McGuire’s first visit to CR on October 14. Todd Olsen attended two ASCCC meetings – Area A on Oct 14 and Fall Plenary Nov 4-5. You will be hearing more about the effort to recognize the extra burden small rural colleges have to serve small, remote, underserved populations. As a result of the self-study, we realized that CR has a course and program initiation process (AP 4020), but we have been remiss in using it. In the upcoming weeks, for the first time, this process will be used in considering two new degrees – one in Administrative Justice and one in Health Occupations. Concerns about the non-credit program have surfaced and will be analyzed using the program revitalization, suspension, discontinuance process (AP 4021). All members of the AOC and the Standard sub-committees continue to be on the alert for potential problems that we can proactively address – the purpose and benefit of Continuous Quality Improvement. We are about to begin the Faculty Prioritization Process which will rank new full-time faculty needs. We do not yet know how many faculty positions will be approved by the President – we will keep you posted…..

Data Owner's Group

11/7/2016 10:12:05 AM

As usual DOG had already covered a lot of information in the past few weeks. A reoccurring topic has been the migration to the SQL database. This project is extensive and IS has been working with departments across campus to ensure their processes will run smoothly in the new environment. Many departments are now working with an Access database to prepare for the elimination of QueryBuilder. DOG has also looked at changes to enrollment priority for Homeless Students and the timeliness of MIS submissions. CR submitted a full report on the special populations, SG file, for the first time to MIS which included data on Veterans, Foster Youth, and Incarcerated students. DOG also discussed some concerns and identified potential solutions for the online parking permit tool.

Student Equity Planning

11/1/2016 12:23:29 PM

The Student Equity Committee, consisting of 34 members, represents the departments and constituencies of the entire college. Currently, the Student Equity Committee is focusing on updating CR`s Student Equity Plan by analyzing current systems and processes and proposing new activities to meet our equity goals. The Committee is accomplishing this by structuring itself in working groups Promoting Cultural Awareness, Recruitment, Retention/Completion, Student Services, and Faculty and Staff Diversity. The Student Equity Committee meets every 2nd Friday of the month.

Facilities Planning Committee

11/1/2016 11:59:53 AM

The Facilities Planning Committee will be meeting on November 17th. Priorities for this year include ranking facilities requests from Program Review and updating CR’s Facilities Master Plan. We will be working with an Architect to develop a five year Facilities Master Plan for 2017-2022.

Budget Planning

11/1/2016 10:49:13 AM

The BPC held its first meeting of the year on October 5th. It reviewed the budget calendar approved by the Board of Trustees and noted that the Board calls for the resource prioritization process to be completed between November and January. While lauding this ambitious timetable, the BPC felt that a goal of February was more feasible and more consistent with the planning calendar approved by the IEC. The BPC also formalized its long-standing customary lower limit on what items are expected to be funded through area budgets vs. what items go through the integrated planning process. A lower bound of $2500 was established for items to go through the integrated planning process.

Emergency Preparedness & Safety Committee

11/1/2016 10:32:27 AM

EPSCo Meeting Minutes 10.12.2016. 1:00 p.m. to 2:00 p.m. Boardroom. Present: Burk McBride, Alison Hodges,Joe Hash, Robert Ekholdt, Catherine Cox, Wendy Jones, Pam Long, Sandi Petersen, Daniel Potts (DN), Florin Rowe (ASCR), and Ron Waters. Guests: Damian Kelsey, Trish Blair,and Crystal Morse. Damian Kelsey (Student), Crystal Morse, and Trish Blair joined us to speak about students with disabilities and/or special needs. Burk asked Damian to be a special visitor to discuss being confined to a wheelchair and his concerns and needs during an emergency such as an active shooter incident. He articulated what his concerns would be if he were to be in the melee of an active shooter, fire or other life-threatening event. Burk posed a few questions to Damian including how fast his wheel chair can travel and what his main concerns would be in a high-stress situation: • Damian replied that his wheelchair can go 5 mph when fully charged. • He would prefer that someone just hoist him over their shoulder like a “sack of potatoes.” • Damian requested training materials, digital, video or written information about Active Shooter situations so that he can have some insight and mental preparation as to surviving such events. • Designating a classroom buddy. Damian was very articulate and was grateful for the opportunity to discus this with the committee. The committee was extremely grateful that he took the time to educate us and help us understand the needs of those with disabilities and needs that we don`t always think about. The aforementioned responses prompted much discussion about instructor / faculty responsibilities, student responsibilities, and revisiting the push to purchase evacuation chairs for the campus’ multi-story buildings. It was mentioned that we have a new HR director, perhaps we can garner support towards the effort. Burk put the item to a vote and the group responded unanimously, “AYE.” Crystal Morse, who is the director of the Veterans’ Resource Center relayed to us what we can expect from a military veteran who experiences episodes of PTSD. The following bullets were her top concerns: • Due to the nature of a military veteran’s PTSD, it is imperative that they are not physically touched. Physical contact can produce adverse effects and a veteran could become violent. Stay clear and wait it out. • Military training teaches soldiers to remain calm, to neutralize a situation, identify hazards and to take charge when leadership is not present. They will be looking for who is in charge. If they are aware that those in charge will be wearing green vests then we need to get that information to them. • The veterans are not combat ready and that they are students first. • A clear and concise Active Shooter awareness training model would be helpful. Wendy Jones spoke next. EPSCo member and director for the college’s CDC, Wendy informed the group about the CDC’s emergency preparedness plans: • They have a clear evacuation plan. • They perform a fire drill monthly. • They are in the process of acquiring trash cans and filling them with emergency supplies. The CDC has received donations from local businesses, including Pierson’s for useful items like hand-cranked flashlights. Discussion continued with Catherine Cox suggesting that we have an Active Shooter presentation in the Theater and to offer the presentations on Flex Times that are other than the usual Flex Times. Along the same lines, Joe Hash surmised that the Faculty would be in favor of attending Active Shooter trainings. Dan Potts informed us that they had a Del Norte county-wide training in the works and that it was canceled due to safety concerns of students. Thorin Rowe, who serves on the student senate, offered to have information or a survey of sorts asking students if they would be interested in an Active Shooter / Emergency Preparedness training/presentation. UPDATE ON SAFETY ISSUES Firing Range Burk informed us that the installation of the phone units would begin on 10.13.14. This includes an alarm system to notify anyone at the shooting range to cease fire if an event is taking place on the main campus. Notification Units Burk informed us that sirens will be installed on CDC and other main campus buildings as well as DN and Eureka sites. FEMA TRAININGS – NIMS-ICS-100 Ron Waters reminded us that both the 100 and 700 ICS trainings are mandated by the State that all staff and faculty must take these trainings. CERT TRAINING Tabled for next meeting. ###

College Council

11/1/2016 10:08:48 AM

The College Council Committee has approved 4 BPs and 8 APs to be sent to the Board of Trustees. These policies and procedures will be brought forward as first reads at the December 2016 meeting of the Board of Trustees.

Institutional Effectiveness

4/20/2016 8:15:13 PM

The Institutional Effectiveness Summit took place on Saturday, April 16th. Almost 40 people were in attendance. Full- and part-time faculty in CTE, Health Occupations, Arts & Humanities, Behavioral & Social Sciences, Sciences, and Math attended. Classified and confidential staff, managers, and administrators were also represented. This representation lead to highly productive conversations about how to make the institution more effective. Themes that emerged across the groups included enhancing the utility of assessment activity to make SLO work more meaningful, providing additional learning opportunities and support for student services, and continuing to make the prioritization of resource requests more transparent. While we continue to strive to make all of our processes better, we were pleased to hear consistently positive feedback about many of our processes, including program review. Thank you very much to those who participated in the summit to further our community and institutional knowledge.

Expanded Cabinet

4/19/2016 12:27:01 PM

Expanded Cabinet met on April 11, 2016. Topics discussed included accreditation, IEPI Goals framework, a campus expansion plan, an update on safety upgrades, the mandated claims report, and medical rate increases.

Multicultural and Diversity Committee

4/13/2016 6:16:50 PM

MDC activities, The MDC Chair, Deanna Herrera-Thomas and committee member Kristey Carlsen met with the EEOAC to discuss recommnedations to promote diverse applicant pools. Reviewing recommendations for the EEOAC (the Workforce Equity in Hiring Plan) and so far these include, providing a safe well marked space for breast feeding, marking gender neutral restrooms more clearly with appropriate maps to find them, recommending that the MDC be consulted in creating selection forms, support additional training`s such as use of pronouns to address students in the classroom and on syllabi, promoting more Area E curriculum development. The MDC is promoting and facilitating community events and training such as, showing the Hunting Ground on April 27th in conjunction with the English Department,Speech Communications and panel speakers. An additional program includes a showing of "Tough Guys II" with panelist as well. Date to be determined. The MDC chair )Deanna Herrera-Thomas will be providing a training for faculty with Philip Mancus on Stereotype Threat and classroom dynamics on April 15th. These events support the Strategic Equity in Hiring Plan. The MDC updated the Multicultural Heritage Calendar.

Management Council

4/12/2016 12:37:13 PM

This has been a busy month for Managers and Directors. Youth Summit - The Northcoast Youth Summit was held on the Eureka campus on Saturday March 19. There were about 200 high school students on campus with 40 workshops presented. Everything went well. Kintay Johnson was the CR representative on the planning council; however, the event wouldn`t have been possible without assistance from Steven Roper, Maintenance, Burk McBride and Public Safety. New Initiatives - We are excited about the new initiatives – OneREG, Pelican Bay, Dual Enrollment, Concurrent enrollment – as ways to grow the college, but these initiatives are also increasing the workload, impacting not only Management Council members but other staff as well. They are presenting challenges, but we’re committed to working to solve them. Special thanks to Rianne Connor, Tiffany Schmitcke, Shereen Cockrum (Admissions & Records) as well as Paul Chown and Tom Cossay (Technology Services), and Sheila Hall and the entire counseling staff for their work toward implementing OneREG. Public Safety - Burk McBride and his Public Safety team have been preparing “Go-bags” for each building. They are now ready – just looking for a place in where they are easily accessible when needed but also not where they can easily disappear. Each bag has vests, hard hats, mini flashlights, whistles, cloth gloves, rubber gloves, laminated evacuation map, paper, pen, pencil, marker, a roll of blue tape, glow sticks and a trauma kit (gauze, ace bandage, trauma shears, tourniquet). Also each of the Public Safety vehicles are now equipped with a “Crisis box.” These boxes include crowbars. cable cutters, bolt cutters, gloves, caution tape roll, markers, building plans for every building, alarm codes, radio frequencies and safety reflective vests. Public Safety also has colored and labeled “Field Command/ Incident Command System Vests” for the various ICS positions during an emergency and or Active Shooter situation, and 20 blue police vests for firearms range possible responders.

Academic Senate

4/11/2016 9:05:34 AM

It Takes a Village Faculty and the Academic Senate play a vital and extensive role in the functioning of the College district wide. Much of this work occurs through committee participation. The following is just a partial listing of faculty involvement in the first half of the Spring semester, and this does not include the standing committees of the Senate. • Faculty Screening Committees (8 total with 3 faculty on each) • Faculty participation on Administrative search committees • Administration of Justice 4021 Task Force – revised recommendations – 2 faculty + Academic Senate Co-President • Honors 4021 Task Force – 2 faculty + Academic Senate Co-President – in progress • New SARTCO for Associate Faculty Participation in certain District Committees and Senate • Education Master Plan development – 8 faculty + Academic Senate Co-President • College Council (major push to update all BP/AP) – Academic Senate Co-Presidents • Expanded Cabinet - Academic Senate Co-Presidents • Appointment of CTE liaison with ASCCC – 1 faculty • Administrator Evaluations – 10 faculty • Academic Senate Co-President Nomination Ad Hoc – 5 faculty • Participatory Governance (AP 3260) Ad Hoc – 3 faculty • Formulation of Accreditation Oversight Committee (AOC) – Faculty Co-Chair with faculty co-chairs on subcommittees for standards I-III • Convocation Planning Team - 1 faculty • Outcome – Jan 15 Academic Senate retreat focused on accreditation • Outcome – Update and revision of the Senate constitution and bylaws (posted on website) • Outcome – Input into Annual Plan for academic year 2016/17 • Outcome – Ongoing monitoring of Distance Ed and One-Year Scheduling • Upcoming – Administrative reorganization - consequence to Senate representation

College Council

4/9/2016 11:48:46 AM

College Council met on March 28th and agreed to forward six policies and procedures to the Board for a first reading in May: AP 4025 Philosophy and Criteria for Associate Degree and General Education BP 4231 Grade Changes BP 4235 Credit by Examinations BP 7387 Pre-retirement Reduction of Workload AP 7387-P Pre-retirement Reduction of Workload (PERS) AP 7381-S Pre-retirement Reduction of Workload (STRS) The Council also approved sending twenty-four revised policies and procedures out for constituent review: BP 2330 Quorum and Voting BP 2340 Agendas AP 2340 Agendas BP 2345 Public Participation at Board Meetings AP 2345 Public Participation at Board Meetings BP 2350 Speakers BP 2355 Decorum BP 2360 Minutes BP 2365 Recording AP 3050 Institutional Code of Ethics BP 6100 Delegation of Authority AP 6100 Delegation of Authority BP 6331 Employee Microcomputer Purchase Program AP 6331 Employee Microcomputer Purchase Program BP 6400 Audits AP 6400 Audits AP 6450 Cellular Phone Program BP 6500 Property Management AP 6500 Property Management AP 6530 District Vehicles BP 6550 Disposal of Property AP 6550 Disposal of Property BP 6600 Capital Construction AP 6600 Capital Construction

Distance Education Planning Committee

4/9/2016 10:48:17 AM

We have rewritten the DE Curriculum form to make it more efficient (Telepresence course need now only fill out the first 9 items). Have made multiple visits to the Deans to encourage more courses to be offered via distance education. In particular impacted course or course that would allow us to offer an ADT completely online. This spring semester saw 18 proposals go to curriculum and be approved: ECE 2, EDUC 225, EDUC 220, POLSC 10. KINS 65, BUS 18, ECON 1, ECON 10, PSYCH 20, ENGL 17, PHIL 10, PHIL 15, GS 1, HIST 21, HIST 20, ADCT 10, ADCT 12, ADCT 38. Work continues on doing a pilot study for EvaluationKIt and using etc Outcomes tool in Canvas.

Professional Development Committee

4/8/2016 12:48:58 PM

The Professional Development Committee has been busy planning, offering, and assessing professional development sessions based upon the needs identified through PDC surveys, program review documents, and constituent meetings. Since the flex offerings organized in January, the Professional Development Committee has offered the following sessions: • Teaching Men of Color, Kintay Johnson (Del Norte Campus) • The Theory and Practice of Linking Courses and Team Teaching, George Potamianos and Pete Blakemore (Eureka Campus) • Effective Communication Tools for Managers, Kerry Mayer, Crystal Morse, and Lisa Sayles (Eureka Campus) • Beyond Basics: Enhancing Your Use of Canvas in the Classroom, Reno Giovannetti (Eureka Campus) • Effective Communication Tools for Classified Staff Members, Kerry Mayer, Crystal Morse, and Lisa Sayles • Active Shooter Training, Sheriff Sgt. Gene McManus and Rory Johnson, Friday, March 4 (Del Norte Campus) • Brown Bag Book Discussion: Between the World and Me, Bill Allison and Kintay Johnson, Friday, March 11 (Eureka Campus) • The Theory and Practice of Linking Courses and Team Teaching, George Potamianos and Pete Blakemore, Friday, March 25 (Eureka Campus) • Understanding CR’s Collective Bargaining Agreements (for Managers), Crystal Morse, Pete Blakemore, and Mike Haley, Friday, April 8 (Eureka Campus) Upcoming sessions for April include: • Wednesday, April 13, Brown Bag Book Discussion: Between the World and Me (Ruthe Rhodes) o 11:30 a.m. to 1 p.m. o DN34, Del Norte Campus • Friday, April 15, Brown Bag Book Discussion: The Yellow Birds (Jacqui Cain and Crystal Morse) o 12:30 – 2 p.m. o FM110 • Friday, April 15, Understanding Stereotype Threat (for STEM faculty and Staff only) (Deanna Herrera-Thomas and Philip Mancus) o 11 a.m. – 12:30 p.m. o FM110 • Friday, April 22, Retention, Persistence, Completion & Increasing Equity in the Community Colleges (Dr. Darrick Smith) o Lecture: 10 – 11:00 a.m., New Theater o Break out Session: 11:15 a.m. – 12:30 p.m., Room TBD • Friday, April 29, Excel Overview for Classified Staff (Barbara Jaffari) o 1 – 2:30 p.m. o HU204 Keep an eye out for email announcements of these sessions coming soon. Committee members have also engaged in Evoq training so that they can revamp the Professional Development webpage which includes a Professional Development calendar that should make finding upcoming professional development offerings easier. For questions about the work of the Professional Development Committee or to recommend a specific training session, feel free to contact co-chairs Crystal Morse or Kerry Mayer or your constituent representatives: Classified Staff Representatives: Mark Bernards and Tatiana Robinson Management Council Representatives: Kintay Johnson, Rory Johnson, and Laurel Watson Faculty Representatives: Dan Calderwood and Wendy Riggs

Facilities Planning Committee

4/8/2016 12:42:57 PM

Facilities- Work has begun on the new science wet lab at the Del Norte Campus. $1.5 million state of the art Science lab. The Utility Infrastructure project has submitted most of the plans to DSA for approval. We anticipate funding to be released by June.

Technology Planning Committee

3/4/2016 9:13:34 AM

The Tech Planning Committee is working to finalize a new long-term technology plan. Objectives include: 1.1 Go live with a Student Planning Module that is effective for Counseling & Advising and MIS reporting 1.2 Implement CCC Common Assessment Tool 2.1 Implement a Portal (hub to access registration, finance, planning, LMS, etc.) 2.2 Implement Shibboleth for Canvas authentication 2.3 Develop single sign on for students accessing student services (e.g., Email, Canvas) 2.4 Update SARS for web integration 3.1 Develop policies to promote availability of wireless for academic use 3.2 Improve bandwidth availability 3.3 Deploy additional access points to increase coverage by 10 percent a year 3.4 Enhance cellular network infrastructure campus-wide 4.1 Build a data center architecture to support traffic and storage space for all CR systems. 4.2 Build in internal redundancies for all network traffic. 4.3 Centralize all server farms. 5.1 Support identified lecture capture software and hardware 5.2 Support instructional media storage needs 5.3 Expand the capacity of the Telepresence system

Institutional Effectiveness

3/4/2016 9:10:00 AM

The Institutional Effectiveness Committee (IEC) is holding the annual IE Summit this year on April 16th. All faculty and staff are invited. Details will come out soon. Current work of the IEC: For accreditation purposes, and to promote program analysis for improvement, the IEC explored ways in which each degree and certificate program will set program standards in terms of number of completers. These are similar to the institution-set standards already set by the college as a floor. The IEC brought to the program review committee a recommendation for each program to determine its own standard via the program review template. That standard will automatically roll forward each year for review/reflection. The IEC also worked on a revised integrated planning model. This will replace what some know as the "blue or purple box model." The revised model is nearly complete and it is our goal for it to become highly visible to all.

Basic Skills Committee

3/1/2016 12:59:42 PM

The Basic Skills Committee is excited about launching modified supplemental instruction in two basic skills courses, English 350 and Math 380, this semester. Tina Vaughan and Su Harrington are overseeing the managing and administration of the program, which has been named EPIC (Embedded Peer Instructional Cohort). EPIC is closely modeled after Skyline’s program. Tina and Su are working closely with Tami Matsumoto, Sean Herrera-Thomas, Levi Gill, and Nicole Bryant Lescher this semester who all have a paid, trained, student facilitators embedded in their basic skills classes. These students assist in their classes during in-class activities, as well as, lead study sessions in the ASC outside of class. Research indicates supplemental instruction programs increase student success rates in the courses they are attached to, increase student persistence to the next level course in the next term, and assist in closing the achievement gaps of underrepresented groups. With the assistance of Equity funds expansion is planned for fall 2016 to include accelerated courses in Math and English. Further expansion will be considered as capacity to administer and manage the program grows and additional funding is identified. If you are interested in learning more about the program and/or participating in the program please contact Tina Vaughan and Su Harrington. The Basic Skills Committee is also developing a proposal for a Chancellor’s Office Basic Skills Student Outcomes and Transformation grant to support, expand, and further develop our multiple measures process in placement, our acceleration initiatives in both English and Math, and the integration of student support services in instruction. For more information on the grant go to: http://inside.redwoods.edu/BasicSkills/documents/3.1a.bs_studentoutcomestransformation_rfa_final.pdf.

Assessment Committee

2/29/2016 2:14:58 PM

The Assessment Committee has been working on the following items: 1. Course Outcome to General Education Outcome Mapping. A FLEX session was held prior to the Spring semester to begin the process of mapping GE course outcomes to the new GE outcomes. The Assessment Committee is tracking this process and will be providing additional support as needed. 2. Status of 4-year cycle. The Assessment Committee is evaluating the completion of the 2012 to 2016 4-year cycle of assessment. The data obtained by the Assessment Committee has been forwarded to Deans and Associate Deans to ensure compliance. 3. The Assessment Committee is tracking our progress on Institutional Outcomes Assessment. The committee will be scheduling "summary session" to evaluate the assessment data and associated dialogue obtained from assessing all three institutional outcomes. The date and time of this summary session should be announced soon. 4. The Assessment Committee is working on two new initiatives: a. use Canvas to collect assessment data that can be disaggregated by demographic group. Canvas will allow collection of this data without revealing individual students (which can occur when a small number of a certain population make up an individual course assessment). Faculty participants will be contacted about this method of assessment. This type of assessment analysis is a requirement of our accreditation standards. b. modification of the "loop" process. The goal is to remove the separate "loop" reports and to have all of the information contained within the assessment reports. The Assessment Committee will be working on this throughout the spring semester.

Data Owner's Group

2/29/2016 11:50:49 AM

The Data Owner`s Group has completed a lengthy review and outline of the Process Timeline for Registration. This outline involves target dates for processes related to student registration for multiple departments across campus including the Business Office, IT/IR, Counseling and Admissions. The timeline has been adjusted to accommodate the One-year Registration initiative. DOG also reviewed MIS file ownership and created a plan to address the SG, or Special Populations, file that spans multiple departments and owners. MailChimp users were encouraged to delete their student lists after use to reduce the number of lists in the system as well eliminate multiple templates and use the officially branded CR templates. There was discussion regarding the involvement of different departments for BP/AP revisions. It was suggested that possible BP/AP “owners” be identified and that editors or involved parties of relevant BP/APs attend College Council meetings to ensure awareness of policies and procedures that are moved forward. The Group also welcomed a few new members including CR`s new Retention Manager, Kelly Carbone, CalWORKS Program Manager, Laurel Watson, and our new Academic Affairs Analyst, Courtney Loder. Additionally, the new 9:00am meeting time resulted in record attendance!

Program Review Committee

2/29/2016 11:14:56 AM

The Program Review Committee has completed their reviews of Administrative Services, Student Development and President`s areas program reviews. They have also completed reviewing all of the Instructional annual program reviews. Deans and authors of completed reviews have been provided with feedback regarding their documents. The PRC will be reviewing comprehensive program reviews in the month.

Multicultural and Diversity Committee

2/28/2016 12:07:59 PM

The MDC has been busy working to support various planning activities designed to enhance the persistence of underrepresented students. In particular, the MDC was directed by the ASPC to draft the Area E Multicultural Understanding requirement after many years (13!) of lobbying for the GE area. The new requirement passed by the Academic Senate reflects substantive research that demonstrates a strong link between multicultural curriculum development and student success outcomes. Moreover, this requirement will allow CR students to complete degrees/certificates with a transfer package that articulates well with HSU’s transfer requirements. The passage of this requirement demonstrates transparent and effective communication between various committees of the Academic Senate and is a wonderful example of how faculty leadership effectively communicates to enhance the experience of underrepresented students. The MDC has worked to update the multicultural heritage calendar and has just completed a poster that can be made available online or in public areas. This poster provides up-to-date referral information for all students, with an emphasis on diversity. A number of activities have been engaged and are proposed to fulfill the goals of the SEP by supporting underrepresented student groups. These include, but are not limited to, activities for Women’s History Month in conjunction with the Humanities division and HR (two film screenings with discussions; Tough Guys and The Hunting Ground). Dates and rooms are pending for this event. A screening of a film with panel discussion for Mental Health Awareness Month and a screening of a film called, “Arab American.” Two members will be panel speakers during at the Latino Film Festival (March, 1st and 2nd). As a member of the SEPOC, the MDC chair has supported discussions to develop a multicultural Center in order to fulfill an important SEP goal along with other activities that support the plan. The MDC chair will be providing training on Stereotype Threat with another Psych/Sociology faculty to support greater student success,as requested by the Professional Development Committee to engage a Program Review initiative outlined by the Science disciplines. The MDC will be discussing ways by which the DE area can update teaching methods and training that specifically address discrepancies in persistence numbers in designated equity groups.

College Council

2/25/2016 8:06:40 AM

Representatives on College Council have been extremely busy reviewing board policies and administrative procedures. Twenty seven BPs and APs were sent out for constituent review on January 25th. The council will take up discussion and review of 98 BPs and APs at its meeting on February 29th.

Emergency Preparedness & Safety Committee

2/24/2016 11:52:03 AM

Our campus wide fire drill evacuation on Eureka Campus was a success on Feb. 4th. We conducted a fire drill in Garberville on Feb 23, and a fire drill at Del Norte Campus was done last fall. March 1st we will be conducting a drill at Mendocino and then in the next few weeks finish up at the Klamath-Trinity and the Community Education downtown Eureka. Safety Items still being worked on such a phones, sirens, cell boosters and locks. Active Shooter training has been on going and Del Norte continues to get ready for their drill on April 13, 2016. Full time Deputy Sheriff will be on campus starting March 7, 2016.

Technology Planning Committee

12/3/2015 5:12:53 PM

In addition to continuing work on a new Technology Plan, the TPC discussed the following important items: 1) Given the progress on the new e-mail server, we are almost prepared to put in place the new e-mail retention policy. Be prepared to receive and e-mail reminder this month that all of your e-mails stored on the District Server older than two years will be deleted. Instructions for how to archive e-mails older than two years will be provided so that you can continue to access them. 2) The IT Department will no longer set up e-mail forwards to non-CR accounts. Instructions will be given as to how employees can set up this type of forwarding themselves is they would like to do so.

Student Equity Planning

12/3/2015 5:05:06 PM

A draft of the 2014-2017 Student Equity Plan was discussed at the Senate. The Chancellor`s Office released a new template for the plan, and so all colleges needed to make significant changes to better align actions to data and evaluation plans, and to establish additional actions to account for increased equity funds. The new plan is going to the December 8, 2015 Board of Trustees meeting for approval and is due to the Chancellor`s Office on December 15th. Here are some action items that appear in the plan. See the Dec 8th Board Packet for all action items. --Support cultural awareness and recognition activities with an emphasis at Del Norte (e.g., cultural film screenings, art collection displays) for the campus and off-campus community. --Develop an EOPS application for students in Spanish. --Improve on the Veteran Mentor program. This program will offer mentoring services to Veterans, and will provide academic and transitional support through weekly meetings and by attending activates together. Work-study students will be paid as mentors. --Offer supplemental instruction and tutoring for basic skills and accelerated courses. --Provide increased marketing of transfer degrees to underrepresented students with an emphasis on female and DSPS students.

Institutional Effectiveness

12/3/2015 4:43:48 PM

After program reviews were submitted, the IEC went through everyone`s forward-looking action plans for for themes. The most common types of plans involved: Obtaining new or upgraded equipment for instruction Course curriculum refinement/development Upgrading non-instructional equipment Plans related to distance education (e.g., online course development, expanding telepresence) Degree/certificate development/refinement Efforts to improve retention Professional development These categories influenced draft actions in the 2016-17 Annual Plan. Look for a FLEX session where you can review and provide feedback about the draft plan. The IEC kicked off the ad hoc Education Master Planning Committee at the start of the semester. The Ed Master Steering Committee and Subcommittees have reviewed scanning data and completed a SWOT analysis, from which a set of themes are emerging. These will also be presented at FLEX for feedback, and additional feedback sessions will take place in spring for additional input.

Basic Skills Committee

12/3/2015 8:49:34 AM

The Basic Skills Committee funded travel for Dr. Matt McCann and Professor David Holper to visit the University of Texas at Austin to observe their interdisciplinary student success initiative and learn about and gather the essential aspects of the program to bring back to our campus. They will be reporting out on their findings at our meeting this Friday December 4th 9-10am in SS104. The Basic Skills Committee also funded travel for Professor Todd Olsen and Professor Mike Haley along with several associate faculty in Math to attend an Acceleration Workshop. We also have reviewed data on high school graduates and students who have received ESL assistance in high school to help us better understand this segment of our ESL population so we cab explore ways we can better meet their needs.

Student Success Leadership Group

12/2/2015 1:08:44 PM

The Student Development Leadership Group met twice in November. Each meeting dedicated half its time to discuss accreditation evidence with Angelina Hill. The remaining time was used to discuss and report on topics including a possible reorganization to include a Dean of Students, offering GS 6 sections in Pelican Bay, area reports, faculty prioritization (including counseling), and a spring semester earthquake evacuation drill.

Instructional Council

12/2/2015 1:00:56 PM

Instructional Council met twice in November. At both meetings, Angelina Hill presented information on Accreditation evidence relevant to instruction. In addition, the new class syllabus template was reviewed and revisions suggested. The new template is now available to all faculty. Deans Hash and Gleave gave their standing enrollment initiative updates for Pelican Bay State Prison (we now offer noncredit sections) and Duel Enrollment (we are engaged with curriculum alignment), while Director Cox reported on Telepresence (we currently have four sections). Finally, we had a discussion regarding Associate Deans, a role added to this year`s instructional organization.

Expanded Cabinet

12/2/2015 9:04:53 AM

Expanded Cabinet did not meet in the month of November.

Distance Education Planning Committee

12/1/2015 1:00:07 PM

The DEPC chairs met with the Academic Senate to discuss possible ways in which the college might provide better support to faculty developing online courses and how to both provide accountability and ensure the high quality expected of CR courses. Suggestions were folded in to recommendations that will be discussed at the December DEPC meeting. In addition, DEPC is recommending a revision to the MOU on faculty certification for teaching online to clarify language relating to certification of new faculty. A trial of EvaluationKIT, an online package that could be used for student surveys of online instructors for faculty evaluation, is being set up for Spring 2016 with several faculty from DEPC volunteering to participate so that we can make a recommendation to CRFO and to the District. DEPC is also looking at preparations for CR participation in the OEI online course exchange program, which will go “live” statewide in Fall 2017. Finally, the OTLT is being updated and the DE functional plan is being prepared for 2015 – 2017.

Data Owner's Group

12/1/2015 10:30:54 AM

At the last DOG meeting (10/27) 1. we discussed the submission of the SG file (special groups) to MIS and the lack of data being reported in it. A call went out to the responsible areas to be aware of the need to submit this data every semester. 2. STRK (Student Remarks) screen in Datatel will now be used for release of information notes in order to meet FERPA requirements. This was made a more important issue with the new Dual Enrollment and Pelican Bay initiatives. 3. Deadline for Service Area outcome assessment was announced for July 1. This is a change from the old Sept. 15 deadline. 4. Discussion was had on counting transcript equivalencies as placement services. Since these are tracked differently than multiple measures, Datatel subroutines will be changed to reflect entries made as external transcripts. 5. New guidelines for BOG payments, require us to withhold/disburse on a term by term basis rather than annually. Programming and procedural changes are being implemented to accommodate. 6. 3CDUG is at Diablo Valley College on 1/13 - 1/14. All are encouraged to attend. Next DOG meeting is scheduled for 12/15 and will focus on establishing a timeline and procedures for the priority reg, registration, and DREG processes. Who is responsible for doing what when.

Assessment Committee

12/1/2015 10:26:36 AM

The Assessment Committee met on Monday November 23rd and discussed the following topics. 1. The 4-year schedule of assessing the new GE outcomes as well as the institutional, program- and course-level outcomes. The committee discussed a new planning tool that will provide guidance for this process. The planning tool will be made available in time for Fall 2016 Convocation. 2. Assessment-related sessions to be held as part of the Spring 2016 Flex days. The committee agreed to organize a session around GE outcomes mapping and then to reserve a time slot for program-level assessment dialogue and reporting. The Assessment Committee reviewed the new GE mapping tool that will be described and implemented during the Spring 2016 flex days. 3. The Assessment Committee met with Reno Giovannetti to discuss the use of Canvas for collecting assessment data by demographic group. The process will allow anonymous entries from multiple courses to be used to compare the achievement of outcomes by different demographic groups (a ACCJC requirement). The proposed process may be useful as a pilot for extending the same process to other aspects of assessment.

Academic Senate

11/30/2015 2:13:53 PM

Academic Senate – The Senate has approved the first round of Faculty Development Committee funding requests for eight faculty members. There will be a second round announced soon. Senators have also approved Co-President signatory authority on three of the District’s plans: The Basic Skills 2015 Expenditure Plan and Report, the Credit and Noncredit Student Success and Support Programs, and most recently for the Student Equity Plan. Senators have heard ideas for processes to establish healthy online course development guidelines, and will have the opportunity to hear more in future. Senate Executive Committee – Committee members are committed to re-evaluating their Bylaws. In the meantime, they continue to work with the Co-Presidents on Senate-related issues of interest to all faculty and associate faculty. Academic Standards and Policies – The committee has several policies and procedures on their schedule, including BP/AP 4100 Graduation Requirements and AP 7123 Recruitments and Hiring of Contract Faculty, and BP/AP 4300 Field Trips and Excursions. The committee is given assignments prioritized by the Senate Executive Committee; policies for review are generally in the 4000s (Academic Affairs), but can include other areas which involve faculty.

College Council

11/30/2015 10:38:55 AM

At the October & November College Council Meeting the committee reviewed 29 board policies and administrative procedures. October’s Meeting outcomes The following board policies and administrative procedures were sent out to ASPC for revisions: BP and AP 4300 Field Trips and Excursions BP and AP 3260 Participatory Governance The following board policies and administrative procedures will be sent to the Board for a first read: BP and AP 4020 Program, Curriculum and Course Development AP 4021 Program Revitalization Suspension, or Discontinuation The following board policies and administrative procedures were sent for constituent review: BP 1200 District Mission AP 3440 Service Animals BP and AP 7387-P and 7387-S Pre Retirement Reduction of Workload The following was sent back to Public Safety for a re-write: AP 3530 Weapons on Campus November’s Meeting outcomes The following board policies and administrative procedures were tabled, refer to minutes for reason: BP 1200 District Mission BP and AP 7387-P and 7387-S Pre Retirement Reduction of Workload AP 7400 Travel Reimbursement The following board policies and administrative procedures will be sent to the Board for a first read: AP 4231 Grade Changes The following board policies and administrative procedures will be sent for constituent review: AP 3440 Service Animals AP 3530 Weapons on Campus AP 5500 Standards of Student Conduct BP and AP 6800 Safety AP 6850 Hazardous Materials

Emergency Preparedness & Safety Committee

11/24/2015 12:02:11 PM

Discussion in committee meeting Nov. 4, 2015. 1. Looking into more emergency radios or satellite radios and/or phones. 2. ASCR was represented at the meeting and will pursue implementation of the Federal See Something, Say Something campaign. 3. Lighting concerns: A. Del Norte working to replace parking lot lights. Dan will count all lights so that they can be replaced with LED. B. Residence Halls C. Tompkins Hill Rd- North entrance (Already planned) and North of north entrance along county road 4. Immediate temporary signage needed to direct people to Eureka campus security office. 5. Active shooter training scheduled 12/9 and 12/10 for faculty/staff 6. Class syllabi template should be updated to include RAVE information. 7. Campus siren and public address system being installed. 8. Door locks and panic buttons. 9. Plans and Training for large scale active shooter drill next summer. 10.In talks with Humboldt County Sheriff`s Office for armed deputy on campus.

Program Review Committee

11/24/2015 8:39:45 AM

The PRC has completed its analysis of the program review documents submitted for all of the Student Development areas. Feedback has been provided to the authors of each program review. At its next meeting, the PRC will be reviewing documents from the Administrative Services areas and President’s areas.

Academic Senate

10/21/2015 8:36:25 AM

The Academic Senate has been continuing the Convocation 2015 discussions on Healthy Workplaces. Senators discussed the language and information that they would like to see included on the new Noncredit Certificates that are being approved by Curriculum Committee. There have been conversations regarding Campus Safety, and the Senate encourages all faculty to participate in future training and informational opportunities. Academic Standards and Procedures Committee: ASPC has forwarded revised policies and procedures to the Senate for review and approval; AP 4231 Grade Changes and AP 7217 Faculty Prioritization have been sent to College Council. Currently, the committee is working on BP/AP 4025 Philosophy and Criteria for Associate Degree and General Education and also BP/AP 4100 Graduation Requirements for Degrees and Certificates; they are reviewing AP 7123 Recruitment and Hiring of Contract Faculty, which was revised by Human Resources. Associate Faculty Committee: The Associate Faculty have had two meetings and are developing strategies to promote activities and actions to spotlight both the Associate Faculty and the District as a whole. These strategies will be shared over the coming weeks with the Academic Senate. Executive: The Academic Senate Executive Committee is prioritizing the work of ASPC, discussing revisions to the Academic Senate Constitution and Bylaws, and continuing the conversations regarding campus safety and training. Curriculum: The Curriculum Committee is constantly learning of and incorporating new standards set forth by the Chancellors Office. The first noncredit certificates have been approved by the committee and are being forwarded to the Academic Senate and the Board of Trustees. The work of the Curriculum Committee may be reviewed online via inside.redwoods.

Distance Education Planning Committee

10/20/2015 1:51:52 PM

The first-ever DE Program Review has been completed with input from the DEPC. Outcomes for the DE program have been developed and approved, and additional resources are being requested to help faculty developing online courses. The Online Class Orientation Letter Template has been updated and revised, and a new form has been approved to accompany it so that faculty teaching online can provide direction to Admissions and Records on how to handle adding students from waitlists. A demo of software for student evaluation of faculty teaching online was held and a trial will be held in Spring with a few select instructors. The DEPC is also looking at ways of integrating OEI-developed materials into CR resources for faculty and/or students.

Emergency Preparedness & Safety Committee

10/19/2015 2:56:22 PM

College of the Redwoods Safety Committee has reviewed and updated emergency plans/ procedures in order to insure a quick and effective response in the event of emergency or crisis. This review included input provided from the Humboldt County Sheriff’s office as well as other entities that would possibly contribute to an emergency response. The committee has also submitted a list of recommendations to cabinet that prioritize our greatest need in terms of overall campus and district safety. Recommendations included improvements to infrastructure as well as diverse training opportunities for faculty and staff. District Action Items Update: • Twelve cell phone boosters that will extend cell phone coverage in areas on the Eureka campus have been ordered and are scheduled for installation. • 8 emergency sirens that will function as both tsunami warning sirens and notification of any potential disaster that the National Oceanic and Atmospheric Administration (NOAA) would broadcast have been purchased and are scheduled for installation. • All classrooms are in the process of being inventoried and appropriate locks will be replaced to insure the ability to lock from the inside or via remote key fob. A special thank you to everyone who volunteered to participate in the annual California ShakeOut Drill and who used it as an opportunity to learn what to do during and after an earthquake. We look forward to a district-wide drill to take place during the second week of Spring semester. Stay tuned for details!

Instructional Council

10/19/2015 1:31:47 PM

This committee meets every two weeks. Meeting agenda and minutes are available at the Committees websites inside Redwoods. Since July, we`ve met six times with each dean and director "reporting out" followed by discussions. Standard items include Enrollment Initiatives: Dual and Concurrent Enrollment (Marla Gleave), Distance Education (Cathy Cox), Pelican Bay State Prison (Joe Hash), and Non-Credit Courses (Julia Peterson). Other points of discussion included: Convocation planning, scheduling for Spring 2016, and two-year scheduling.

Enrollment Management Committee

10/19/2015 1:03:23 PM

The EMC met for the first time October 5, 2015. At that time, we reviewed the Mission, Scope, and Membership. In addition, we reviewed the 2015-17 Enrollment Management Plan. The 2015 plan will be modified by Nov 2 to be more consistent and clear. Goals will be broad and designed to facilitate discussion. The modified plan will be submitted to Executive Cabinet for approval. Enrollment information was reported. Current FTES numbers are lower than last year by an estimated 5%, with fewer students and smaller classes especially at the Del Norte site. Possible explanations were discussed.

Assessment Committee

10/19/2015 10:52:12 AM

The Assessment Committee will be meeting at 2:45 pm on the 4th Monday of each month. The first committee meeting was on Monday Sept 28. The membership and scope of the committee was discussed, with respect to the new committee handbook. The committee then reviewed last year`s initiatives and discussed the implementation of what was approved during the previous academic year. Specifically, the new assessment deadlines (a week after grades are due each of the fall and spring semesters), the new 4-year cycle of assessment, and the new General Education outcomes. The data for the 4-year cycle indicated the 4-year cycle has already been achieved for about 76% of the courses, and about 67% of the programs. There was a discussion about how to distribute this information to the Deans and faculty, and it was decided that the Assessment Coordinator would distribute this information to the Deans and Associate Deans. The committee discussed the mapping of the new GE outcomes and is working on a mapping tool that will likely be implemented during the January flex days. Items in consideration for this year are: - Providing assessment by demographic group (an ACCJC requirement) - Updating the reporting template and "loop" process. - The use of Canvas for assessment

Program Review Committee

10/19/2015 10:33:23 AM

The PRC has met and set the calendar for reviewing of submitted Program Reviews starting with Student Development on November 13, 2015. Rubrics have been developed for the three majors areas: Student Development, Administrative Services and Instruction. A link to the rubrics was sent to all district employees so those contributing to reviews would have access. The deadline for submission of reviews, as well as faculty and staff requests, has been set as October 31.

Technology Planning Committee

10/19/2015 10:20:33 AM

The Technology Planning Committee (TPC) has been working on a new technology plan. They are using the results of the technology survey that went to students and staff last year, and re-administering a survey for additional feedback this year. A major piece of the plan will include a technology replacement plan. Although a large amount of equipment has been replaced in recent years, we do not have a systematic way of determining all equipment in most need of replacing, and costs associated with doing so. IT is currently developing an inventory of servers, computers, printers, etc. and determining minimum specifications before which they will need replaced.

Expanded Cabinet

10/19/2015 10:20:11 AM

At the October 12, 2015 Expanded Cabinet meeting members discussed three topics, trouble ticket system procedures, transfer of territory update, and campus safety and security. The majority of the conversation was centered around safety. The updated discussed include the following: Installing a new emergency phone in the Del Norte administration office. Purchasing12 cell boosters, 8 sirens, 108 phones and several two way speakers with text capability. Purchasing phones programmed for panic buttons once we get a final quote. New marquees for both Eureka and Del Norte are at the architect’s office. The District is in the process of inventorying all the classroom door locks district-wide. The District has made safety/emergency orientations mandatory for students and new employees. The Director of Public Safety is working with the Humboldt and Del Norte County Sherriff Offices to set up training drills.

Institutional Effectiveness

10/19/2015 10:16:02 AM

> The Institutional Effectiveness Committee (IEC) has started work on a draft of the 2016-2017 Annual Plan for next year. The IEC will look at all of the plans that programs include in their program reviews. The IEC hopes to include planning actions in the annual plan that support the work of the programs in terms of emerging themes. The IEC will hold a FLEX session to receive feedback about a draft annual plan. This draft will include planning actions from the Academic Senate. > Finally, an ad hoc Education Master Planning Committee (EMPC) has been established to work on a new Education Master Plan. The Education Master Plan will be the sole plan for CR (we will no longer have an additional strategic plan). The EMP Steering Committee has convened, and meetings are being scheduled for themed subcommittees of the EMPC. Open forums will be held where you can contribute to the planning effort.

College Council

10/19/2015 10:11:23 AM

At the September College Council Meeting the committee reviewed 11 board policies and administrative procedures. The following board policies and administrative procedures were sent out for constituent review and will return to College Council on October 19th: BP and AP 1200 District Mission BP and AP 4021 Program Curriculum and Course Development and Program Revitalization, Suspension, or Discontinuation AP 4231 Grade Changes AP 7217 Faculty Prioritization Process The following board policies and administrative procedures will be sent to the Board for a first read: BP and AP 5015 Residence Determination The following board policies and administrative procedures were tabled for further amendment: BP and AP 4300 Field Trips and Excursions BP and AP 7384 Pre Retirement Reduction of Workload BP 7387 Reduced Workload Program

Basic Skills Committee

10/12/2015 7:17:51 AM

After review by the Academic Senate, the Basic Skills Annual Expenditure Report and Planning report was submitted to the Chancellor’s Office through the new online reporting tool. You can review the report, which includes the 2015-16 action plan on the Basic Skills Committee’s Resource page at http://inside.redwoods.edu/basicskills/other.asp. Two activities in this year’s plan we’d like to bring to your attention are the college’s participation in the RP Group’s Multiple Measures Assessment Pilot, to continue to improve our placement processes in English, ESL, and Mathematics. The other is the revival of Supplemental Instruction in basic skills courses. This is where trained, paid student tutors will be embedded in classes and lead group study sessions outside of class focusing on group study strategies and collaborative study techniques specific to the course. We are very excited about this partnership between Instruction and Student Development. The hope is to expand this program beyond basic skills course, targeting other gatekeeper courses, where student success and/or retention are below the District average or there are disproportionate impacts among equity groups. The Basic Skills Committee has also reviewed data regarding the transition of students from noncredit basic skills courses to credit, suggesting next steps to improve the pathway from noncredit to credit in the spirit of continual, quality improvement.

Multicultural and Diversity Committee

10/11/2015 9:31:14 AM

The MDC has been busy this semester! Some recent activities include updating the MDC Bylaws and completing the new Area E description for the ASPC to complete and send on to the Senate for approval. We will be voting on the new Bylaws on Friday the 16th of Oct. In addition, we are supporting upcoming diversity related educational events including a month long sequence of programs for Women`s History Month with a film screening of the "Hunting Ground" with panel speakers. The chair of the committee continues membership on the Student Equity Plan Committee and the MDC has made a recommendation to that committee to promote an easily accessible transparent funding process that allows for MDC supported events to be engaged. This is critical since many activities support existing plans and the SEP is in revision to meet a new template structured by the Chancellor`s office. The MDC will be making recommendations to the EEOC via the representative to that committee. The committee recently invited Mark Winter to discuss committee ideas related to funding events. The committee will be reaching out to the Professional Development Committee to encourage that committee to utilize existing plans to direct training opportunities.

Institutional Effectiveness

5/13/2015 12:27:50 PM

The Institutional Effectiveness Committee hosted a successful summit on April 18th. Following much discussion, the following major actions of focus emerged for next year: • Change how the annual plan is developed. The group felt that the plan appeared too high-level and most employees did not feel a sense of ownership. There was consensus that we should move from the ground up so that more constituent groups feel involved and have a sense of ownership. The IEC will work to get input from groups early next year so that they can contribute actions more effectively. • Move to one institutional plan. There was consensus that , instead of having a Strategic and an Education Master Plan, having only one plan would be less confusing and keep us more focused moving forward when the current plans expire in spring 2017. • Schedule meetings around class time blocks. Chairs of planning committees should work with divisions to schedule meetings such that faculty and students have an easier time attending. The IEC will work with the divisions to reschedule meetings. This will happen over time. • College hour was discussed at length. Several suggested the benefits of bringing back college hour, although challenges to making this happen also surfaced. One option might be to schedule separate college hours for each division. The IEC is currently working on adopting the Institutional Effectives Goals Framework to comply with state and federal guidelines. CR is proposing the following initial long and short-term goals within the framework: Student performance -- Course completion rate goal: 70 percent, long- and short-term goal Accreditation Status: Accredited without sanctions, long- and short-term goal Fiscal viability -- Fund balance: 6 percent short-term goal, 10 percent long-term goal Compliance with state/federal guidelines -- Overall audit opinion: unmodified, long- and short-term goal Additional goals within each of the above four areas will be adopted next year.

Basic Skills Committee

5/12/2015 2:16:57 PM

The Basic Skills Committee has had a busy and productive semester. We have been following the discussions taking place in the English and Math Departments with respect to the College’s placement and multiple measures processes. We have approved funding to support student tutors in the Writing Center for next year and for Jacqui Cain to attend the three-day, 2015 Conference on Acceleration in Developmental Education this summer. We have also set aside funds to pursue partnering with the College Transition Collaborative (CTC) in conjunction with Stanford University. The purpose of this partnership is to develop and implement a program tailored to the specific needs and culture of College of the Redwoods to improve academic outcomes, including grades, retention, and persistence of our basic skills students. At our May 1st meeting we approved funding for a 3rd team of English faculty, who were accepted into 3CSN’s 2015 Community of Practice in Acceleration. The team consists of Sean Herrera-Thomas (team leader), Lesley Manousos, Shannon Mondor, and Mary Sue Prangley. We also approved funding of a basic skills computer lab, which was requested to support noncredit, basic skills math through Program Review. Our final meeting of the semester is Friday May 15th 9-10am in SS104.

College Council

5/12/2015 12:44:13 PM

In a continuing effort to update our outdated policies, the College Council has reviewed numerous policies this past month. 10 different BPs and APs have been distributed to "All" for constituent review via email. Some of them are new, as required by the regulations of Title IX and the Clery Act. In a continuing effort to update our outdated policies, the College Council has reviewed numerous policies this past month. Over 50 different BPs and APs have been distributed to "ALL" for constituent review via email. Some of them are new, as required by the regulations of Title IX and the Clery Act and some of them are just needed revisions to very old policies. If you wish to comment on any of the drafts, contact your constituent group representative on College Council. You will also note the increased activity in the Board of Trustees agenda packet. If you wish to comment on any of the drafts, contact your constituent group representative on College Council.

Academic Senate

5/7/2015 8:16:28 AM

Academic Senate-March – May 2015 An Academic Senate Ad-hoc committee suggested revisions to AP 3260 Participatory Governance that have been approved by Senate; the AP will go before College Council. The Academic Standards and Policies Committee (ASPC) has revised AP 4021 Program Revitalization, Suspension, or Discontinuation, which was approved April 3; there have been some revisions to AP 7217 Faculty Prioritization, and that procedure has also been approved and sent to College Council. The Senate has been collecting information via the Student Success Summit, Faculty Meetings and Senate discussions and has compiled a list of Faculty Development ideas that were cross-walked with Institutional Plans. On April 17 the Senate approved another proposal from the Ad-hoc Committee that aligns course, program/general education (GE) and institutional outcomes. It will facilitate mapping of course outcomes, focus assessment dialogue on specific GE areas, and provide GE outcome assessment that can be used to evaluate achievement of institutional learning outcomes. The Academic Senate also approved the Senate Copresident Ad-hoc Nomination Committee recommendations, and the two new Copresidents for 2015-16 are Mark Renner and Connie Wolfsen. Four Emeritus faculty were also approved: Pam Kessler, Sydney Larson, Ted Stodder and Kevin Yokoyama were all awarded the title of Emeritus by Senators and were also approved by the Board of Trustees on May 5. A new Distance Education Handbook was endorsed by the Senate May 1. It will accompany the revised Faculty Handbook. Senators also approved a revised Distance Education Course Proposal Request form that aligns with the new handbook. At the May 1 Senate meeting, the new Institutional Effectiveness Goals Framework was introduced and will be reviewed by all constituent groups. The Academic Senate will bring the subject back to show they are engaged in the work at the May 15 meeting. Dual Enrollment and Pelican Bay Campus Initiatives were also discussed on May 1. These initiatives are faculty-driven and task forces are being assigned to them as we work to have careful, collegial and productive progress. The Academic Senate website, which includes links to all Senate subcommittee websites, may be accessed via the Internal Redwoods site at inside.redwoods.edu. Please be sure to let Senate personnel know if you find broken links or cannot find the items you seek.

Student Success Leadership Group

5/4/2015 10:13:09 AM

The SSLG have been discussing several issues related to staff orientation, off site services and diversification of staff. The directors and managers will work with Kerry Mayer to integrate student services information into the fall 2015/spring 2016 faculty orientation program. The group also discussed making sure that student services are available at locations that CR is offering courses such as Pelican Bay and at the high schools. We also discussed the importance of diversification of our staff and faculty.

Enrollment Management Committee

5/4/2015 9:40:12 AM

The EMC recommended a 2015-17 Enrollment Management Plan to the President. The Executive Cabinet will review the documents and forward a revised draft to Expanded Cabinet and the Institutional Effectiveness Committee for discussion.

Assessment Committee

5/4/2015 9:28:39 AM

The Assessment Committee met on April 13 and April 27. The committee was updated on the Assessment Report submitted to the Board of Trustees (in the April Trustee packet) and approval of the new General Education outcomes and assessment process approved by the Academic Senate (April meeting). At both meetings, the Assessment Committee reviewed accomplishments for the 2014-2015 year and discussed what initiatives are unfinished and what needs to be addressed in the next academic year. The following items and actions were identified: 1. New Assessment deadlines. The new deadline (1 week after grades are due) will be initiated for the Fall, 2015 semester. Faculty will be informed of this change at Convocation and during fall trainings. The Assessment Coordinator will work with Deans to ensure these new deadlines are met. 2. New GE outcomes and process. The new outcomes will be implemented during the 2015-2016 year, but the first review of assessment data will likely occur in Spring, 2016. The Assessment Coordinator is currently working with the Curriculum Committee to incorporate the new outcomes and processes into the curriculum documents. The faculty will be informed of the new outcomes and processes during Convocation workshops. The Assessment Coordinator will work with Deans to perform the mapping of course outcomes to GE outcomes. 3. The Assessment Committee is working on a transition to a 4-year assessment cycle. Details will be presented at Convocation. This cycle will be similar to the new GE cycle and the Assessment Committee will work with the administration to determine if the assessment cycle can be synced with the program review cycle. Moreover, the goal of a new assessment cycle will be 100% compliance within the cycle period. 4. The Assessment Committee has identified the reporting template as an area that can be modified with the goal of increasing the level of quality on reports. This analysis will be undertaken during the 2015-2016 academic year. 5. The Assessment Committee is discussing the use of Canvas in the assessment process, and views this as a goal for the 2015-2016 academic year.

Technology Planning Committee

4/1/2015 3:58:55 PM

The TPC continued to rank resource requests from program review to give to the Budget Planning Committee. The committee looks at the following criteria when evaluating technology requests: What is the impact on student success? Is this supported by assessment or achievement data? Is the request required by law, mandate, or to support accreditation? Is there appropriate support and facilities to implement and maintain requested technology? Does the request support strategic planning initiatives? (e.g., annual plan, ed master, strategic plans) How many students/faculty/staff will be impacted by this request?

Institutional Effectiveness

4/1/2015 3:50:31 PM

The IEC invites you to attend the Institutional Effectiveness Summit on Saturday, April 18! The summit is at 9 am in the Boardroom. Lunch will be served. Get involved in planning! More details about the event are being communicated in email. The IEC has been working on a draft of the 2015-2016 Annual Plan. The plan was just reviewed by Expanded Cabinet. The Board of Trustees will review the draft at their April 7 meeting. http://www.redwoods.edu/District/Board/index.asp Final revisions are being made to a Committee Handbook set to be released in the fall. The IEC has created a handbook for all non-senate committees with the committee scope, membership appointments, and terms. The handbook also contains responsibilities of committee members and the chair. We hope this is a useful resource for our committees as we move forward.

Expanded Cabinet

3/27/2015 10:08:14 AM

Much of the conversation at February`s Expanded Cabinet meeting focused on campus climate. Concerns were expressed about the morale issues resulting from lack of pay restoration and increased workloads. Cabinet members concluded that we have come too far at CR to let differences of opinion polarize our campus again, and we will work together on these issues to support student success, accreditation and fiscal stability. We also discussed the Associate Dean positions, how to increase the number of students completing SEPs, and the ACCJC Substantive Change proposal to transfer the Mendocino Coast Education Center to Mendocino College.

College Council

3/27/2015 9:58:27 AM

In a continuing effort to update our outdated policies, the College Council has reviewed numerous policies this past month. Over 50 different BPs and APs have been distributed to "ALL" for constituent review via email. Some of them are new, as required by the regulations of Title IX and the Clery Act; some of them are personnel policies being sunset because the details are included in our collective bargaining agreements; and some of them are just needed revisions to very old policies. There will be many more BPs and APs being sent for constituent review in the next 2 months. If you wish to comment on any of the drafts, contact your constituent group representative on College Council. You will also note the increased activity in the Board of Trustees agenda packet.

Assessment Committee

3/25/2015 4:09:15 PM

The Assessment Committee will only meet once during the month of March, on March 30th. However, related assessment activity has occurred at March meetings of the Academic Senate. The Academic Senate approved new deadlines for course-level assessments. Starting in fall, 2015 course assessment will be due one week after final grades are due. Spring course assessments (starting spring, 2016) will be due one week after grades are due for the spring semester. The online tools will be updated (new course outcomes and other parameters) during the summer so that changes made in course outlines are available at the beginning of fall semester. The Senate also discussed and sent forward a recommendation to modify Board Policy 3260 to reflect roles and responsibilities for determining outcomes and assessment processes.

Budget Planning

3/23/2015 4:32:46 PM

BPC is preparing to review program review resource requests once the Facilities and Technology Planning Committees complete their rankings. The BPC also completed another measure q bond project rebalancing. The Committee received an informational report on the Governor`s Budget proposal for 2015-16.

Program Review Committee

3/23/2015 4:05:17 PM

The PRC continues to review and evaluate comprehensive and annual program reviews. To date, all of Student Development and Administrative Services reviews have been evaluated. About half of the instructional reviews have been evaluated.

Technology Planning Committee

2/17/2015 3:37:58 PM

The TPC discussed implementation of the proposed policy to automatically remove e-mails that are more than two years old. The TPC was in unanimous support of this policy. Update on the Storage Area Network (SAN) -- The SAN is in line for implementation after the servers for the student planning module and e-mail servers are ready. The SAN will exponentially grow the colleges storage capacity and will allow for off-site backups of information in the event of a catastrophe. The TPC is exploring a new system to provide ID Cards for students and staff. A tech survey was sent to students in the fall. The TPC had several take-aways: A basic smartboard troubleshooting guide for faculty could be helpful, and possibly additional smartboard training sessions. The Ellucian Mobile app for webadvisor will be desired in the future as students want to be able to register for classes and do most things on their phones.

Institutional Effectiveness

2/17/2015 3:15:44 PM

The IEC has continued working on a draft of the 2015-2016 Annual Plan for constituent review. Campus participation in dialogue sessions has been very valuable for planning. Action items are being added to the Annual Plan as a result of your dialogue. Based on discussion at the Student Success Summit, an action item related to professional development is being added. From the ILO session at Flex, an action item related to enhancing communication and partnership between instructors and counselors/advisors is being added. The annual Institutional Effectiveness Summit is tentatively scheduled for April 11, 2015.

Emergency Preparedness & Safety Committee

2/17/2015 12:20:12 PM

We will be having a test of the RAVE Alert system on Wednesday, March 25 between 11:30 and 11:40 a.m. This is the same time as the Del Norte, Humboldt & Mendocino counties Tsunami Warning Communications Test, and this time period was selected so it didn’t conflict with any class activities. College of the Redwoods has implemented an emergency alert system. Everyone is entered already to receive a message at their CR email address. In the event of an emergency on campus, you can also elect to receive an alert through your personal email, and/or phones at your home, office, and cell. This emergency alert system will be available to all students, staff, and other interested parties. Registration is necessary in order to receive emergency alerts. Please go to https://www.GetRave.com/login/Redwoods and use the "Register" button on the top right portion of the registration page to create an account. During the registration process you can elect to add additional information, such as office phone, home phone, cell phone, and personal email. Please use your CR email address as your primary Registration Email. Your CR email address ends with "redwoods.edu."

College Council

2/13/2015 4:47:43 PM

In an effort to review/revise policies and procedures that haven`t been reviewed for many years, College Council has increased the length of its agendas. At the February meeting, College Council reviewed 40 BPs and APs, agreeing to send 11 to the Board for a first read, send 5 to constituents for sunsetting, and the others through the constituent review process. Additionally, the Council is revamping its committee description and membership, and reviewing its role in adhering to accreditation standards.

Expanded Cabinet

2/13/2015 4:42:27 PM

At the January and February meetings, Expanded Cabinet spent considerable time discussing campus climate. All acknowledge that constituent groups pulled together to get CR out of its accreditation and fiscal crisis. Now that the major crisis is over, how can we continue to work together as a healthy institution to identify common goals and set priorities? And how does our goal of restoring salaries fit with our other goal of increasing FTES? Other discussion topics included: enrollment trends over time, compared to other northern California colleges; review of the Governor`s January budget proposal; the transfer of the Mendocino Coast campus to Mendocino College; and the potential creation of Associate Deans positions.

Basic Skills Committee

2/13/2015 11:01:05 AM

At the end of fall semester, the Basic Skills Committee identified and forwarded intervention strategies for basic skills students on probation to the SSSP planning group, as was outlined in the SSSP annual plan. At the first meeting of the spring semester we reviewed initial success, retention, and persistence data related to the accelerated English 102 class along with the changes in placement for Fall 2015 resulting from recent changes to the English Placement Process. The preliminary data in both cases is positive. The data was shared at the Student Success Summit as well as at the February Board meeting. A funding proposal for Margaret Campbell, who teaches GS classes, to attend an On Course conference to learn various pedagogical strategies to support the First Year Experience (FYE) program was also approved.

Assessment Committee

2/12/2015 8:53:16 AM

The Assessment Committee had their first meeting of the Spring 2015 semester on February 2nd. The committee reviewed a proposal to update the membership list, and then discussed the assessment committee`s role in providing evidence for the ACCJC matrix. The committee discussed "Assessment Accomplishments" as part of considering accreditation evidence and to prepare for an upcoming report to the Board of Trustees. The issue of Administrative Assessments was reviewed and the committee agreed that all areas of assessment (Academic, Student Services, Administrative) should be in a similar online format. The committee intends to work more closely with administrative areas to work toward that goal. A preliminary discuss was also held regarding the use of Canvas for assessment (or an option for those using Canvas). Discussion of using Canvas will continue at future meetings.

Multicultural and Diversity Committee

2/10/2015 12:18:55 PM

1. Planning activity for Black History Month in support of Black Student Union. 2. Supporting WEHP with list of recommended protected courses to attract a wide range of candidates to open positions. 3. Integrated Multicultural Heritage days and months onto the CR main page calendar. 4. Submitted Multicultural and Diversity Award process and procedures as well as nomination form to faculty senate as a Discussion Item. Changes made to documents with senate input will be Action Items at next senate meeting.

Academic Senate

1/27/2015 9:38:24 AM

December: Senator Steve Brown presented a report about the CTE and their Accreditation success. The Drafting, Machine and Construction Technology programs have external accreditation requirements under the national program Association of Technology, Management and Applied Engineering (ATMAE). The Nursing Program is currently working on the self-study for their department’s external accreditation process, also. Senators shall remind their colleagues about the importance of reading and commenting on Policies and Procedures that are currently under constituency review. For suggested edits, please inform your Senate representative and/or your College Council liaison. It was also suggested during a Senate meeting that instructors could be reviewing sections of the current catalog for content that could be updated, added or omitted in the 2015-16 edition of the CR catalog. During review, if one finds something that could be considered for revision, one should inform their Dean and send an email to Shereen Cockrum; this will ensure that the revision process is upheld. January: The first Academic Senate meeting for this term will be on February 6. Please visit the Academic Senate website (accessed through the internal CR site) where you will find links to the other Senate committees, as well as links to resources and other useful information. If you find problems, inaccuracies, or have suggestions for additional content, please notify the Senate office at extension 4259 or email academic-senate@redwoods.edu.

Institutional Effectiveness

12/8/2014 2:19:40 PM

The IEC began work on the 2015-2016 Annual Plan. They started by identifying all action items in the Strategic and Education Master Plans which have been given little or no attention. They then moved to action items included in the 2014-2015 plan which are taking longer than expected to complete so that they can carry over to next year. The committee will begin to collect feedback from constituents for additional items to be added. You are encouraged to contact Angelina-Hill@redwoods.edu with suggestions for the Annual Plan. We want as much involvement as possible.

Technology Planning Committee

12/8/2014 2:12:57 PM

TPC discussed the need for a policy regarding computer platforms supported by the district. The extent to which Macs are to be purchased through the general fund has been unclear, as well as whether or not they have a longer replacement period than PCs because they cost more. The TPC is looking to see if the League of California has an Administrative Procedure which addresses this issue. Following a conversation with Expanded Cabinet, the TPC discussed additional ways of tracking technology purchases so that IT is aware of and can support all purchases. The Grants Manager was contacted to make sure there is notification for grant-funded tech purchases. IT also plans to meet with the Deans to discuss the tracking of discretionary funds used for technology. Some members of the TPC were anxious to receive WebEx training and to develop a process for which Cisco Telepresence units can be used by instructors following proper training. IT is in the process of scheduling training.

Enrollment Management Committee

12/5/2014 9:53:42 AM

The Enrollment Management Committee developed initial three year FTES targets with subsequent TLUs for discussion with the Budget Planning Committee. The FTES targets assumed an increase in the number of full time faculty, an increase in FTES/Section efficiency, counting both summers in 2016-17 and 1% growth in 2016-17.

Assessment Committee

12/4/2014 12:33:42 PM

The Assessment Committee met on November 17 and discussed the following: 1. An update on the formation of an ad hoc committee of the Academic Senate to review the role of assessment in shared governance and to review the general education outcomes. The later review will also include an evaluation about using course SLO mapping to provide GE assessments without courses undertaking a separate GE assessment process. 2. The Assessment Committee reviewed a document that describes how to complete a course-level assessment report. The emphasis is on producing thorough reports that provide evidence of assessment being used for course improvements. The document also provides examples of thorough report. This document was review, modified, and then distributed to faculty. 3. The Assessment Committee is in discussion regarding workshops and sessions for the January flex days.

Distance Education Planning Committee

12/2/2014 5:56:12 AM

DE Planning Committee met only once in November (due to Thanksgiving Holiday interrupting our usual 2nd meeting date). In November the committee discussed the following items: - Canvas adoption, and trainings for spring 2015 adopters; - Online Teaching and Learning Training deployment; - Website redesign for DE; - Student complaint process; - New technology deployment: WebEx and TelePresence; and - Synchronous, interactive video courses using TelePresence and WebEx

Academic Senate

12/1/2014 3:14:20 PM

The Academic Senate approved BP/AP 4020 Program, Curriculum and Course Development. The Academic Standards and Policies Committee (ASPC) had been working on this policy since last spring. The policy is being reviewed by College Council, which is the next step in building/revising academic policies. The ASPC hopes to present BP/AP 4021 Program Revitalization, Suspension, or Discontinuation to the Senate early in the spring semester. The Senate also voted to reinstate the Professional Relations Committee within the Senate subcommittees. Jerred Scheive, ASCR President, has become the ASCR Senate Representative, and has proven himself a valuable asset. The Faculty Development Committee (FDC) has had its recommendations for First Round funding approved by the Senate. These and other Senate activities and developments may be found on the Academic Senate website (http://inside.redwoods.edu/Senate/index.asp). Links to all of the Senate subcommittees may be found there, also. There will be an Academic Senate meeting December 5, and then the next meeting will occur on February 6.

Multicultural and Diversity Committee

11/30/2014 5:44:32 PM

The MDC has ratified the formalized process and procedure of the Multicultural and Diversity Award as well as updated the nomination form to be more inclusive of those who can nominate and those who can be nominated. The committee will submit these changes to the Senate. In addition the committee has made recommendations to the EEO Advisory Committee. Further recommendations will be provided to support the Workforce Equity Hiring Plan. The midterm accreditation report indicates that the MDC consults with HR/EEO to support this plan and recommendations are in discussion. One action the MDC is implementing is creating a more diversity-friendly presence on the main CR webpage, and soon, the calendar will include multicultural heritage items and links to local events. The committee is presently discussing courses to recommend for protection that encourage growing a diverse workforce. The MDC is supporting the LiNK student union to bring LiNK Nomads to CR who speak about the ordinary lives of North Koreans and the refugees who risk their lives to leave their homeland. This event is Dec. 4th at 4:30.

College Council

11/24/2014 2:51:39 PM

College council reviewed 28 policies and procedures. 13 policies and procedures were sent out for constituent review and 6 were sent to the Board for a first read, and 9 were either postponed until the December meeting or were sent back for additional revisions.

Multicultural and Diversity Committee

11/5/2014 2:48:28 PM

The MDC activities this year include, developing and facilitating trainings on multicultural curriculum Infusion and supporting underrepresented students in the classroom, ESL student support and referral as well furthering the Strategic Equity in Hiring Plan by reviewing and recommending courses to be protected from being cancelled due to low enrollment, supporting the S E in H P by creating a cultural and diversity heritage calendar for the CR website, developing a one-stop referral source for diversity related resources, updating the application form for the Annual Diversity Award, advocating for the submission of nominees by the Senate Co-Presidents for the Stanback-Stroud California Faculty Senate equity and diversity award. One member of the MDC sits on the Student Equity Plan Committee to offer input and direction from the MDC and an MDC member sits on the EEO Committee for the same purposes. The MDC chair made specific recommendations to the SEP Committee at the requests of the Student Equity Plan Committee’s chairpersons; which were largely included in the SEP report and planning document for 2014. The MDC made suggestions to the EEO Committee in support of the EEO Committee’s charge; “to when appropriate the advisory committee shall make recommendations to the governing board, the President/Superintendent and the EEO Officer”. The MDC has also offered support to the ASCR student club LINK that will provide educational opportunities to the college community on supporting North Korean refugees. All of these efforts are engaged to continue MDC efforts that promote demonstrable activities that underscore the college’s commitment to furthering a more inclusive and healthy college environment, while providing clear evidence that the college is upholding important diversity related standards (including Standard IIB.3.d).

Institutional Effectiveness

11/5/2014 2:41:36 PM

The IEC has asked each planning committee to submit their ongoing constituent committee membership and terms of appointment for review. The IEC reviewed the proposed membership of nine committees at their last meeting, providing feedback to be shared with each committee. Once the IEC has reviewed all of the committees and membership and terms have been finalized, a committee handbook will be published so that the makeup of committees is clear and easy to find from one year to the next. Committee roles and expectations will also be outlined in the handbook.

Technology Planning Committee

11/5/2014 2:34:14 PM

The TPC discussed options for replacing Tegrity for lecture capturing given that Tegrity was too costly to be viable for the entire district. The discussion focused on software packages to capture lectures, and resources for storing the resulting media files. Mark Renner volunteered to solicit information about the features important to faculty so that a system is adopted that best meets instructional needs. This information will be brought back to the TPC. Nursing faculty attended the meeting to discuss their use of Tegrity, and their needs moving forward as they were instrumental in introducing Tegrity. Nursing faculty agreed to pilot Cisco's WebEx conferencing software and hardware to see if this solution, which is already owned by the district, will meet their needs and to learn more about how it might work for other faculty. The committee also discussed options for storing the resulting videos, such as on a storage area network that will soon be implemented on campus, or via private YouTube channels, or some combination of the two. TPC will learn more about the typical size of the files needing to be stored to inform this decision.

College Council

11/5/2014 9:23:15 AM

College Council met on November 3, with a very lengthy agenda. Some highlights: - A subcommittee was formed to review/revise the College Council description - scope, typical tasks, and membership. - The Council reviewed the ACCJC Matrix of Responsibilities and discussed its role in monitoring certain accreditation standards and sub-standards. - Due to deficiencies noted in the recent USDOE audit of CR, several policies and procedures came before the Council regarding crime reporting, registered sex offender information, missing student notification, etc. CR has not officially developed several policies that are required by federal law. - Several policies revised by one of the Board of Trustees subcommittees were brought to Council for first read and will be sent out for constituent review. Several others have already gone through constituent review and will be sent to the Board for first read.

Expanded Cabinet

11/5/2014 9:15:12 AM

Expanded Cabinet met on October 13. The meeting focused on updating the constituent group representatives on several projects and initiatives throughout the District: - The Open Forums held to hear input from faculty and staff on the condition of the athletic facilities and the potential demolition of the stadium bleachers and on the potential demolition of the Physical and Life Sciences buildings. - A 5-year MOA with the Hoopa Valley Tribe has been signed to continue operating the Klamath-Trinity Instructional Site. - A Giving Guide has been designed to solicit contributions from community members for items needed by faculty and staff. - We have met the Chancellor's Office goal for the number of ADTs developed. We are planning to promote them in conjunction with HSU. - The trustee area redistricting project (reducing the number of trustees from 9 to 8 now, and to 7 later) is now going to go through the State Department of Education process to request a waiver from holding a general election. - The committee members for the Presidential Search Committee are currently being appointed. In addition to the updates, Expanded Cabinet reviewed the ACCJC Matrix of Responsibilities and discussed its role in monitoring specific accreditation standards and sub-standards.

Emergency Preparedness & Safety Committee

11/1/2014 7:58:40 PM

The entire District participated in the first-ever practice evacuation drill during the second week of the semester. Overall, things went smoothly and we received several positive comments from students/staff/faculty. Some problem areas were identified and those are being addressed. We were encouraged that when staff/faculty identified problems, they also offered solutions or recommendations. These were very helpful. On October 16, staff/faculty were asked to show a short video to their classes and discuss earthquake safety as part of the Great California Shake-Out 2014. Participation did not seem as high as in previous years, so we are considering a more formal event next year. At our last meeting, Phil Clark from Keenan Associates gave us statistics for injuries for the District and a comparison with other colleges in their group. We were roughly in the middle of the group. Our injury experience showed faculty to be the highest group reporting injuries. He gave suggestions for ongoing training to reduce injuries, and also discussed the need to update our Injury & Illness Prevention Plan.

Academic Senate

10/30/2014 3:13:44 PM

The Academic Senate is focusing on persistence and retention of students. Senators are encouraged to share Senate business with their colleagues and give them an opportunity to provide suggestions and feedback to the Academic Senate. Recently the Senate approved the substantial work that has been done on the Student Equity Plan, the Student Success & Support Program, the Basic Skills Report and the Distance Education Substantive Change Proposal. Senators also voted their support of the Canvas Advisory Group's recommendation to replace the current Learning Management System (Sakai) with Canvas. The Senate Copresidents for 2014-15 are Dan Calderwood and John Johnston. Everyone is encouraged to send questions or comments to academic-senate@redwoods.edu.

Assessment Committee

10/30/2014 12:27:44 PM

Two Assessment Committee meeting were held in October; October 6 and 27. The topics of discussion included: Institutional Dialogue Sessions: Committee Co-Chair Angelina Hill described the value of Institutional Dialogue sessions held last year. She discussed the continuation of this practice this academic year. Her proposal is to get representatives from English, Mathematics, Counseling and Advising together. Several members of the basic skills committee expressed interest in discussing details about how students are advised into English and math courses (e.g., accelerated, non-credit, etc.). Assessment Deadline Proposal: Committee Co-Chair Dave Bazard presented a draft proposal to change the deadlines for course-level assessment reporting to the same date as the due dates for grades. The proposal was presented to the Academic Senate on 10/24. The rationale included: • Assessment reports would be completed during the same semester as the assessment was administered, providing a more recent review of student performance. • Moving the deadlines to the end of each semester would allow more focus on Program-Level assessments and reporting during the beginning of each semester, as part of Convocation and Flex days. • A due date at the end of the semester allows Associate Faculty to participate in the dialogue and report, which may not be possible the following semester if the faculty are not rehired. In addition, this change would ensure that assessment is conducted within same contractual period as the associated instruction. • A due date at the end of the same semester will allow for more current evaluation of assessment compliance. Currently, we are not able to evaluate compliance for an academic year until after September 15 of the following fall. • New course outcomes approved in one academic year would be available at the beginning of the following academic year. Currently, faculty have to wait until after September 15 to conduct assessment planning for new course outcomes. GE Assessment; Outcomes and mapping: On October 27th the Assessment Committee discussed the General Education outcomes and the mapping course outcomes to GE outcomes. Committee Cochair Dave Bazard will take these ideas to the Executive Senate for further discussion Online tool to track assessment work: CoChair Angelina Hill is working with IT to develop a system that provides a comparison of assessment reporting to assessment planning page. This is intended to help with questions regarding compliance and accountability. The role of the Assessment Committee in the Governance Structure: The committee discussed the governance structure outlined in BP4025 and noted a lack of specific references to the Assessment Committee and role of assessment within the governance system. The committee agreed that a more specific documentation of roles and responsibilities is required. The CoChairs will take up this issue with the Academic Senate and Administration.

Student Success Leadership Group

10/30/2014 11:18:32 AM

The Student Development Leadership Group is focusing its attention on three key areas: SSSP planning, program review and assessment. SDLG is discussing if, or how, we can implement mandatory GS-1 or GS-6 classes to general incoming students. EOPS already requires the course for EOPS students. Student Development's representative on the Program Review Committee has been re-enforcing the need to keep continuous improvement in quality enhancement in mind as program review documents are prepared. Assessment is a reoccurring topic on our agendas. The leadership was directed to analyze all their SLOs for measureability. The next SDLG meeting will focus on discussing assessment results of the GS-6 SLOs.

Instructional Council

10/30/2014 8:39:06 AM

The instructional Council is discussing the Pelican Bay initiative, program review resource requests, distance education and noncredit courses. It was agreed to hold meetings with faculty in disciplines like to offer courses for the staff and inmates at Pelican Bay in November. Further discussion on program review, distance education and noncredit courses will be held on November 3.

Enrollment Management Committee

10/30/2014 8:34:21 AM

The EMC reached consensus on its new mission/scope: In support of the college's mission and strategic plan, the Enrollment Management Committee analyzes trends and uses data to recommend strategies to optimize enrollment. The EMC also discussed membership and made it clear that its role will be more of an overarching level and will ensure linkages to the other integrated planning committees tied to the EMC.

Budget Planning

10/29/2014 3:57:01 PM

The Budget Planning Committee met and recommended to the President that the stadium bleachers, the old physical sciences building, and the old life sciences building be demolished. BPC also heard an update on progress on the new Del Norte Science lab construction project.

Program Review Committee

10/7/2014 9:09:43 AM

An annual program review template has been developed for instruction. This template is similar to that used last year except it does not include the data analysis section, and asks fewer in-depth questions related to assessment. The comprehensive template is almost identical to the template used last year. Each program will use the comprehensive template once every three years. Division Deans can provide more information about this cycle. Questions related to program efforts in support of the annual institutional theme of persistence have been added to the annual and comprehensive templates.

Enrollment Management Committee

10/7/2014 8:57:58 AM

The Enrollment Management Committee met on October 6 and discussed its scope. The members agreed to change purpose of the Committee to read as follows: In support of the college's mission and strategic plan, the Enrollment Management Committee analyzes trends and uses data to recommend strategies to optimize enrollment. The Committee also refined its representative task to: o Recommend strategies to meet and sustain enrollment targets; o Recommend a comprehensive recruitment and retention plan; and o Recommend purposeful linkage between marketing, recruitment, and branding.

Institutional Effectiveness

10/7/2014 8:50:39 AM

*The IEC has published the Institutional Effectiveness report for 2013-2014: http://inside.redwoods.edu/ipm/ier.asp *The IEC is asking all committees to review the new accreditation standards. Standards related to the work of the committees should be reviewed to determine if there is sufficient evidence to show that the standard is being met, or if additional work is needed. *The IEC is also asking all planning committees to identify their exact constituent membership and terms. The IEC will maintain this information so that there is ongoing consistency in the makeup of these committees.

Basic Skills Committee

10/5/2014 10:27:30 AM

The Basic Skills Committee has completed its Basic Skills Annual Report Plan and forwarded it for review by the Academic Senate, Expanded Cabinet, and Board. This year’s Basic Skills plan is tied into the SSSP and Student Equity Plans. The Basic Skills request for funding form has been revised to make it easier to track and gain access to approved funds. We are know gearing up for basic skills funded project updates and assessments, as well as, identifying intervention strategies for basic skills students on probation as outlined in the SSSP.

Expanded Cabinet

9/30/2014 12:34:01 PM

Expanded Cabinet met on September 15 and discussed the following agenda items: 1. Budget Update 2. Presidential Search Process 3. Institutional Effectiveness Report 4. Update on Educational Centers 5. Open Forums for Fall 2014 6. ACCJC Matrix of Responsibilities 7. Review Draft Reports • Accreditation Midterm Report • Student Success and Support Program Plan (SSSP) • Student Equity Plan • Basic Skills Report • Substantive Change Proposal for Distance Education 8. 50th Anniversary – Saturday, October 4, 2014 9. Science Night – Friday, October 24, 2014 10. Update on Bookstore

Assessment Committee

9/30/2014 12:26:37 PM

There have been two meetings of the Assessment Committee during the month of September. The details of these meetings are included in the posted minutes. Much of our discussion so far has been establishing our goals for the year and discussing the current course-level assessment deadlines. Our initial list of topics for this year include: 1. Evaluate the effectiveness of the current forms and processes for recording assessment results and dialogue. A portion of this review will include an evaluation of review the “Open and Closing Loop Process 2. Review of the current Sept 15 and Feb 15 assessment deadlines. 3. Coordinate with the Canvas LMS group about use of incorporating Canvas into the assessment process. 4. Coordinate assessment of the new Area E of the general education requirements. This requires establishing a new General Education outcome (or outcomes) and review of the existing outcomes. 5. Continue to monitor our adherence of a 2-year cycle of assessing all course-level, program-level, General Education–level, and Institutional–level outcomes.

CRFO

9/29/2014 4:11:53 PM

College of the Redwoods Faculty Organization represents all CR faculty in collective bargaining agreements with Redwoods Community College District and through any need for grievance. We have recently arrived a important agreements as revised articles to the Collective Bargaining Agreement as well as individual memorandum of understanding and stipends and reassignment for work beyond contractual requirements. CRFO is affiliated with twelve other independent faculty unions through the California Community College Independents organization, which meets bi-annually to discuss and act upon issues of importance to California Community College faculty unions. In addition, the CRFO Executive Committee meets twice per month for advice and consent on matters relevant to our local independent faculty organization. Anyone with questions regarding CRFO should contact 2014-15 CRFO President Peter Blakemore, at 476-4314 or at peter-blakemore@redwoods.edu.

College Council

9/29/2014 2:22:16 PM

College Council met on September 8th. Council reviewed 22 new business items. 13 were sent out for constituent review, 1 was postponed, and 8 were sunset recommendations. The Council reviewed 8 old business items which were all approved to send to the Board for a first read. The next College Council meeting will be on October 6th.

Assessment Committee

9/24/2014 10:37:46 AM

The assessment committee is proposing that move to a one semester assessment cycle to ensure that we are keeping on track. All outcomes in all courses, programs and for GE and ILOs will need to be reported each and every semester, with a closing the loop report submitted the following semester. Then you will need to.....just kidding. The assessment committee really does believe that a two year cycle is as short as we should ever adopt.

Institutional Effectiveness

9/24/2014 10:34:47 AM

The IEC met today and had the most productive committee meeting ever. We want you to know that we are completely reevaluating our planning process. We will put in place all new plans by the end of this year. Just kidding. No seriously, I'm joking. That makes me want to cry.

Assessment Committee

9/15/2014 1:30:16 PM

Service areas reported: http://webapps.redwoods.edu/assessment/outcomesource/serviceareastoplight.aspx